The Choice Inc. is managing an immediate-need search for a temporary to hire Office Operations Assistant. Our client is a progressive political fundraising and advocacy group based in DC. We are seeking candidates that are detail-oriented, highly adaptable and self-directed. This position would be an ideal fit for a recent grad with some operations or business administration experience.

Responsibilities:

• Coordinates and manages requests related to facilities management.
• Supports virtual offices, providing equipment and supplies needed for staff working from home.
• Orders and organizes supplies, keeps inventory of office assets.
• Participate in planning and running various employee events.
• Manage conference room schedule, maintenance, and supplies.
• Distribute inbound mail and collect outbound mail for posting.
• Updates website with minor changes and new staff bios and photos.
• Participate in onboarding, orientation, and exiting processes.

Qualifications:

• 4 or more years of Office Management and staff/executive support or similar experience
• Strong computer skills (platform administration, G Suite, etc.)
• Outstanding customer service skills, with respect to the employee experience
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Excellent written and verbal communication skills

Hybrid work schedule (2 days in-office required). Candidates must be based in the Washington, DC area and be able to commute to the office. Candidate must be able to provide proof of Covid-19 vaccination and booster.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Bilingual English/Spanish Speaking Skills Required

We are seeking an immediate entry-level temporary-to-hire Bilingual Program Assistant for our wonderful nonprofit client. This is an excellent entry level opportunity for individuals entering the field of public health administration or for candidates interested in pursuing this field.

This organization provides a number of advocacy, education, and financial assistance programs to individuals in need of medical treatment. The Program Assistant will virtually support individuals who are enrolling in the nonprofit's financial assistance programs to guide them through the onboarding process and enter critical information into the systems. High attention to detail and strong customer service skills are critical.

This position is best suited for entry-level candidates interested in the administrative/programmatic side of public health.

Program Assistant (Bilingual Spanish) Job Duties:

• Processing financial assistance program applications in the Grants Management System
• Providing bi-lingual customer service support through phone and email
• Researching issues and inquiries and providing strong follow up to patients and partners
• Providing support to department projects, as needed.

Program Assistant (Bilingual Spanish) Requirements:

• Associate’s degree or higher. Bachelor's degree preferred
• At least one year of relevant experience
• Bilingual English/Spanish
• Strong data entry skills
• Strong communication and writing skills
• Previous experience using Microsoft Office.

Candidates must be based in the Washington DC-area and be able to commute to the office in a hybrid capacity (a few days a week in the office). The position will be regular business hours Monday-Friday. The office is accessible to Red line Metro and also offers free parking.

Candidates must also be able to provide proof of vaccination for Covid-19 as well as booster.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

We are managing the search for a temporary to hire Program Coordinator. Our client is a public health and education nonprofit that provides financial assistance for medical treatment and educational programming.  The Program Coordinator supports the day-to-day operations for all professional education programs. Responsibilities include supporting and operationalizing strategies related to online continuing education courses, virtual and in-person conference exhibits, professional webinars, coalitions and summits.

Candidates with the following experience and skills will be an ideal fit:

• Intermediate experience regularly communicating with physicians and allied health professionals.

• Ability to prioritize and execute a variety of projects with competing deadlines.

• Detailed oriented.

Responsibilities:

• Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital applications, organize and distributing applicant packets to the Selection Committee for review, coordinate interviews with finalists and generate awards for selected fellows.
• Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee for review and generating awards for selected scholars.
• Supports the creation of online continuing education (CE) and continuing medical education (CME) courses.
• Aids in registration and invoicing for exhibits at several national and local professional conferences throughout the year.
• Provides administrative support for cross-collaborative initiatives and programs.
• Serves as first point of contact for external vendors.
• Produces ad hoc, data and metrics reports for proposals.
• Schedules team meetings and provides minutes and summaries for review.

Qualifications:

• Minimum of 1-2 years of work experience in non-profit sector or another professional environment.
• Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. 
• Proficiency in Microsoft Office Suite required.
• Ability to work some weekends or evenings and take overnight trips, as needed.

Hybrid work schedule. Candidates must be able to commute to the office location in Rockville, MD. Candidates must also be able to provide proof of Covid-19 vaccination and booster.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

We are managing the search for a temporary to hire Program Manager for our client in the Higher Education sector. This position provides daily support for professional development initiatives including a micro-credentialing program. Partnering with the Senior Director of Faculty Development and e-Learning and other team members, the Program Manager will collaborate with internal and external subject matter experts to design and implement professional development programs for the organization’s members. We are seeking candidates interested in working in Higher Education or prior experience in an academic, association or a nonprofit environment.

Candidates with the following skills and experience will be an ideal fit:

• Experience supporting the development of e-learning programs is required.
• Must possess excellent judgment, exceptional organizational skills, and professional discretion with information.
• Attention to detail, deadline orientation and flexibility required. Strong written and verbal communication skills.
• The capacity to handle multiple tasks and the ability to remain positive and productive in demanding situations. 

Responsibilities:

• Working closely with the Senior Director of Faculty Development and e-Learning, manages the day-to-day development and maintenance of the micro-credentialing program. This includes guiding member volunteers on the development of new micro-credentials, recruiting and orientating member volunteers for peer reviews, tracking overall submissions through the learning management system and evaluating programmatic success.
• Provides supplementary support for eLearn webinars including but not limited to speaker management, registration setup, report generation and live interaction/support with registrants during the events.
• In collaboration with the Senior Director, leads the speaker recruitment, development and production of 2-4 webinars annually focused on professional development of dental educators.
• Oversees the routine update and management of the learning management system (LMS). This includes creating/updating course pages, general troubleshooting and answering member questions.
• Oversees the routine update and management of the digital badging system. This includes managing the issuing of badges, general troubleshooting and answering member questions.

Qualifications:

• A bachelor’s degree or equivalent professional education and experience required.
• Minimum of five years of relevant experience, including project and program management.
• Expertise with Microsoft Office and video conference/meeting software.
• Ability to travel to member meetings to support events as needed, including some weekends.

Hybrid work schedule. Candidates must be able to commute to the office location in DC. Current schedule is one day per week in-office and the remaining workdays are remote. Starting July 5, schedule will be in-office Tuesday and Wednesday and the remaining days will be remote. Candidates must be able to show proof of Covid-19 vaccination and booster.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Our client, a non-profit with the mission to make the American Dream an attainable reality for everyone is seeking a self-starter entry- level Executive Assistant to support their President. This is an immediate opportunity for someone looking to gain non-profit support experience. The President loves to mentor and help her assistants advance their skills. The Executive Assistant to the President role is critical to the efficiency and effectiveness of the Center. This is a temporary to hire opportunity that could start right away.

Candidates must live in the DC area and be open to a hybrid schedule; 2 days in the office in DC, 3 days remote.

Job Duties:

•Manage calendars, meetings, and travel for the President

•Screen and direct phone calls for the President

•Serve as point of contact for the President and the senior leadership team, as well as with key donors, pre- opening visitors, and organization’s contacts

•Manage information flow across the senior leadership team and assist COO in coordinating regular meetings with the President and senior staff, including the development of meeting agendas, keeping notes and creating action lists

•Draft both internal and external communication – including emails, reports, and presentations

•Prepare background information binders for meetings, events and programs

•Prepare expense reports and credit card reconciliation for the President

•Assist with electronic records and files for the office

•Assist with the ordering and management of supplies, technology inventory and equipment for Center staff

•Support the Center’s events, conferences, and meetings as needed

Qualifications:

•Four-year college degree

•Exceptional verbal and written communication skills

•Skilled at key office technologies, including Outlook, the full MS Office Suite, and Expense Management

•Preference given to candidates who are experienced with Salesforce or other similar CRM systems

•Demonstrated ability to work with diverse constituencies and through many communication vehicles, including email, voice mail, written correspondence, and personal meetings

•Ability to work well in a fast paced and team-based environment

•Demonstrated ability to manage multiple work streams, set priorities, meet deadlines, and work with high degree of accuracy

•Interest in the Center’s core mission to advance and expand the American Dream around the world

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

We are managing a temp-to-hire search for a Program Coordinator for our client, a national trade association based in Arlington VA. This position will provide administrative and project support to the Senior Vice President and the Member Programs & Services department. The Program Coordinator will be responsible for department coordination and management of ongoing initiatives and projects.

Candidates with the following experience and skills will be an ideal fit:

• Demonstrated experience supporting executive level staff members
• Experience in Associations/Meetings/Conferences
• Strong project management skills-ability to organize, coordinate and schedule
• Ability to communicate effectively, prioritize tasks, meet deadlines
• Is collaborative, tech savvy, and detail-oriented

Job Duties:

• Provides executive-level administrative assistance in support of Senior Vice President including correspondence, expense reports, travel plans, department management, etc.

• Coordinates meetings, conference calls, and communications for the Advisory Board.

• Assists in the advance planning and implementation of Board of Director meetings and related activities at additional annual meetings and events.

• Assists in the financial management and logistics of strategic partnerships for the annual conference, sponsorships for annual events to include marketing on the website, invoice collection and communications.

• Assist in managing and onsite logistics of various meetings and events

• Coordinates department annual Strategic Plan/Vision.

• Provides member customer service responding to inquiries from members about the nonprofit, member programs, and conference sponsorship and programs.

Qualifications:

• Bachelor’s degree strongly preferred.
• 3 years of related work experience; association/meetings/conferences experience a plus.
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook; Association Management System (AMS), Personify a plus.

Candidates must be able to commute to the office location in Arlington, VA. Hybrid work schedule is 2 days in-office, 3 days remote. Candidates must also be able to provide proof of Covid-19 vaccination.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

The Choice Inc., is managing a direct hire search for an Executive Office Manager for our client, a global education nonprofit. We are seeking candidates with demonstrated executive assistant/executive office operations experience to manage and oversee logistics in the organization’s Office of the President.  

Candidates with the following experience and skills will be an ideal fit:

• Demonstrated experience supporting C-level staff members and executive office operations
• Previous nonprofit experience
• Professional interest in global relations/education a large plus
• Strong communicator, collaborative, tech savvy, and detail-oriented

This position has exciting potential to grow in the organization towards a chief of staff role.

Responsibilities:

• Coordinates scheduling of meetings for Board of Trustees and related Committee meetings. 
• External relations with officials from related organizations, embassies, foreign governments, U.S. Government agencies, multilateral development banks, and Capitol Hill. 
• Schedules appointments and meetings for the President, including senior staff meetings and global 
• Maintenance of the President’s calendar. 
• Meeting and event planning, including logistics, travel arrangements, printed materials, and on-site coordination. 
• Provides general administrative support including fielding calls, preparation of reports, correspondence, and presentations. 
• Handles financial transactions related to maintaining the President’s office. 

Qualifications:

• Bachelor’s degree preferred
• 5 years of experience supporting an executive, ideally in higher education or international relations

The office location is in downtown DC and is central to all Metro lines. Candidates must be in the Washington, DC area and have the ability to work in the office 2-3 times a week. Candidates must also be able to provide proof of Covid-19 vaccination.

DEI & EEO Statement
In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world. We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

The Choice Inc. is managing the search for a Temporary Meetings Assistant with our client, an Environmental Research organization based in DC. This role will be responsible for providing logistical and administrative support leading up to a professional summit in December 2022.

Candidates with the following experience and skills will be an ideal fit:

• Demonstrated professional experience working on events/meetings/conferences. Previous nonprofit or association experience a big plus.
• Strong administrative skills including computer skills, written and verbal communication, customer focus and problem solving.
• Proven organizational skills with superb attention to detail.

Job Duties:

• Maintain day-to-day operational responsibility for the online session and abstract submission systems.
• Communicate with members and meeting registrants daily to include general knowledge of all meeting policies, timelines, and registration policies.
• Field questions from session chairs on scheduling sessions and abstract authors on their abstract submissions, acceptance notifications, role responsibilities, receipts, and presentation details.
• Assure that program committees, session chairs, authors, and staff can make effective use of the abstract and program management system for the submission, review, and scheduling of abstracts and the scientific program.
• After submission deadlines and meetings, analyzes all data and helps compile reports summarizing the meeting statistics for both historical and forecasting purposes.
• Assist in the production proofreading of meetings promotional materials, website content, and other related collateral.
• Draft and circulate meeting and conference call notes and action lists as needed to Program Committee members, Chairs, vendors, and internal staff.
• Maintain and update meeting timelines and policies for use by Program Committees and internal staff.
• Manage general department e-mail boxes and inquiries and for assuring that the technical support via phone and abstracts help-box is prompt and efficient.

Qualifications:

• Previous meeting logistics experience or conference program development required. 

• Strong computer skills, including excel and power point is a must; experience working with databases is preferred.

  Candidates must be based in the Washington, DC area with ability to work a hybrid schedule.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Our client, a non-profit health charity has an immediate need for a Associate Director of Communications. This organization has received a 4 star-rating on Charity Navigator for 20 consecutive years.

The Associate Director of Communications will assist the Senior Director of Communications in developing, coordinating and evaluating the success of the communications and public relations activities for the organization. The Associate Director of Communications will contribute as an active member of cross-organization teams and work collaboratively with other staff to advance program and organizational goals.

Requirements:

·       A min of 4 years of communications experience in professional setting and at a non-profit.

·       Excellent writing skills

·       Previous media relations experience and ability to communicate with press

·       Strong Microsoft Office skills

·       Ability to jump from higher level work to more administrative tasks (such as monitoring clips, tracking topics related to organization)

·       Bachelor's degree

The position will be a hybrid schedule. 2 days in the office; 3 remote.

The office is requiring covid vaccine and boosters for all employees

The office is close to White Flint Metro on the Red line and offers free parking.

DEI & EEO Statement

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world. We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

The Choice, Inc. is managing an immediate direct hire search for our client, a higher education organization. This position will provide support to the Research and Data Services department. We are seeking candidates with at least 1 year of analytical and data management experience or a recent graduate with a background in statistics.

Job Duties:

• Manages entry of data and data downloads.
• Assists with data analysis, creation, and editing of IDS reports of annual survey and other surveys.
• Analyzes and generates of customized data reports.
• Assists with survey data, survey preparation, and mailings.
• Conducts validation/verification of data and consistency checks.
• In addition, provides back up support for in-house IT services, including the Association Management Software.

Qualifications:

•  Bachelor’s degree with at least 1 year of experience in similar position; nonprofit background is preferred.  
• Candidate must have experience in data analytics, database management, PowerPoint, Excel and SPSS.

This position will be a hybrid schedule in their office based in downtown DC, within 5-10 walking distance to all Metro lines. Candidates must be vaccinated against Covid-19.

DEI & EEO Statement

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world.  We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.