The Choice, Inc. is facilitating an exciting search for our client- a nonpartisan nonprofit that focuses on modernizing the public sector and transforming the way government works. We are seeking a bright, skilled scheduler to support the CEO of the Nonprofit. This is a temporary opportunity from October 24th-April 4th. It is a full-time schedule and a hybrid work model in Washington, DC.

This opportunity could be an excellent fit for someone with:

• Previous experience scheduling on Capitol Hill or campaigns.
• Professional composure to liaison with high level stakeholders and partners
• Strong organizational and communication skills

This is a critical to the efficiency and effectiveness of the organization. This individual must have exceptional attention to detail.

Job responsibilities to include:

• Managing calendars, meetings, and travel for the CEO
• Serve as point of contact for the CEO and the senior leadership team, as well as with key donors and stakeholders
• Manage information flow across the senior leadership team including the development of meeting agendas, keeping notes and creating
• Screen and direct phone calls for the President

Required Qualifications:

• Completed Bachelor's degree or higher
• Skilled at key office technologies, including Outlook, the full MS Office Suite, and some expense management
• Keen eye for detail and strong writing abilities

Candidates should be based in the Washington, DC area. The office has a hybrid working schedule.

Proof of Covid-19 vaccination and booster required for employment.

We are partnering with a local nonprofit focused on affordable housing in the DC metro area/Montgomery county. They are seeking an Office Administrator that will be responsible for the provision of the administrative, facilities, and information technology needs of the office. The Office Administrator position requires strong secretarial and organizational skills and the ability to perform and prioritize tasks with limited supervision.

Responsibilities:

• Manages administrative services including office equipment, office supplies, furniture and telephones.

• Coordinates all facilities management and space needs in concert with the VP of Operations.

• Coordinates all information technology needs with Information Technology vendors and as assists with limited in-house IT support.

• Composes and edits correspondence as requested.

• Performs administrative support, including word processing, filing, copying, faxing, mailing (both incoming and outgoing), scanning and answering phones.

• Responds to general information requests, including making referrals to appropriate staff and other agencies, and sending documents by mail or email.

• Maintains office files and organizes front desk, efficiently.

• Maintains office (including kitchen) supplies through inventory management and ordering.

• Maintains office calendar and conference room calendar.

• Provides support for all events, including preparation and registration.

• Maintains the Copy Room (surfaces, shelves and cabinets) in an efficient manner.

• Performs other duties as assigned.

Qualifications and Skills:

• Bachelor’s degree or specialized training.

• 1 – 3+ years experience required, including progressively responsible experience in office administration.

• Ability to converse in Spanish is preferred but not required.

• Proficient typing skills required; thorough knowledge of MS Word, Excel, Access, SharePoint and PowerPoint. Database experience preferred.

• Excellent grammar, editing and proofreading skills to produce complete, correct correspondence and reports.

Patient Support Associate (Public Health Administration)

The Choice, Inc. is seeking an entry level temporary-to-hire Patient Support Associate for our wonderful nonprofit client in public health education. The organization provides financial assistance and educational resources for individuals in need of medical treatment. This is an excellent opportunity for individuals entering the field of public health administration.

Bilingual Spanish/English skills would be a large plus!

Program Associate Job Duties:

·       Processing financial assistance program applications in the Grants Management System

·       Providing bi-lingual customer service support through phone and email

·       Researching issues and inquiries and providing strong follow up to patients and partners

·       Providing support to department projects, as needed.

Program Associate Requirements:

·       Associate’s degree or higher. Bachelor's degree preferred

·       At least one year of relevant experience

·       Bilingual English/Spanish a large plus

·       Strong data entry skills

·       Strong communication and writing skills

·       Previous experience using Microsoft Office.

Candidates must be based in the Washington DC-area and be able to commute to the office in a hybrid capacity (a few days a week in the office). The position will be regular business hours Monday-Friday. The office is accessible to Red line Metro and also offers free parking.

Candidates must also be able to provide proof of vaccination for Covid-19 as well as booster.

We are exciting to be partnering with one of our long term clients, a medical association to assist them in finding a temporary HR Business Partner. This is a supportive, collaborate and busy group, looking for someone with a few year of full-life cycle recruiting experience to join their team starting on October 3, 2022 through March 2023.

Schedule: 8:30am-5pm EST (flexibility within core business hours 10a-3p; not to exceed 40 hours/week)

Onsite: Average of 2 times a week

Required Qualifications:

• Bachelor’s degree in Business, HR or related field
• 5+ years’ experience in full lifecycle recruiting of all levels in a business or mid-large association environment.
• Extensive experience sourcing and recruiting.
• Experience providing all functions of Human Resources as a strategic business partner to a fast-paced and changing organization.
• Proven success in recruiting market sensitive and other difficult-to-fill or unique positions.
• An expert level of knowledge in all full lifecycle components including but not limited to: sourcing, qualifying, networking, interviewing and assessing, legal, job analysis, wage and salary trends, offer negotiation and relationship management

Duties:

• Serves in a hybrid role acting as the day-to-day contact to designated business units on their human resources-related needs and providing full lifecycle recruiting for all job levels.
• Partners with the division’s leaders and staff, the role acts as an advisor, coach, change agent, and employee champion.
• Works closely with Team Leader, People Resources and Engagement and direct peers to develop and implement creative and strategic recruitment and programs to attract, develop and retain talent and to create an effective pipeline.
• Plays a key role in the design, management and execution of human resources programs related to recruitment, onboarding, employment compliance and audit;
• Provides analytical and technical support as well as helping others as needed to support strategic HR programs.

Our client, a public health nonprofit is looking for a temp-to-hire Administrative Assistant within their Accreditation Services division. This is a hybrid position, and the candidate must be committed to being in the office twice a week at their DC-based headquarters.

This would be an excellent opportunity for candidates with:

• Demonstrated previous administrative support experience including scheduling, event support, and note taking
• Ability to multitask and work proactively

Major Duties and Responsibilities:

• Complex administrative support services to the department

• Provide division office management and support for in-office and remote staff, including:

• Maintain division files, resources, and communication channels (e.g., SharePoint, department pages on the Pulse intranet, MS Teams, etc.)

• Organize and schedule appointments for the department Vice President and other leader and provide logistical support for in-person and web-based meetings, such as note taking, as requested.

• Book meeting space, food and beverage, handle all logistics, e.g., provide guest list to security for badges, provide external guests with information about meeting location, organization health and safety policies and protocols etc.

• Book travel arrangements; assist in the processing of expense reports

• Liaise with administrative assistants internally and externally for our staff and member needs

• Work on special projects as required

Required Qualifications:

• Strong interpersonal skills and the ability to thrive in a fast-paced environment and operate with a sense of urgency
• Excellent verbal and written communication skills
• Proficient in Microsoft office including Outlook, Word, Excel, and PowerPoint; comfortable with other computer-based applications (WebEx, Zoom, MS Teams)
• Excellent calendar management skills and history of complex scheduling
• Able to work on multiple projects, prioritize, with strong time-management skills

Preferred Qualifications:

• High school diploma and 5 years experience as an administrative assistant
• Associate or Bachelor’s degree preferred
• Experience in customer service role

Vaccination against Covid-19 is required.

The Choice, Inc. is facilitating an exciting direct hire search for our client- a leading thinktank that focuses on a broad range of national economic, financial, and social issues. We are seeking a bright, skilled scheduler to support the president and CEO of the Institute. The president is a prominent former politician and leader in higher education.

This opportunity could be an excellent fit for someone with:

• Previous experience scheduling on Capitol Hill or campaigns. Nonprofit or fast pace academia scheduling/administrative experience also is a great fit.
• Professional composure to liaison with high level stakeholders and partners
• Strong organizational and communication skills

The Assistant to the President role is critical to the efficiency and effectiveness of the organization. This individual must have an exceptional attention to detail and intuition to anticipate a variety of needs.

Job responsibilities to include:

• Managing calendars, meetings, and travel for the President
• Serve as point of contact for the President and the senior leadership team, as well as with key donors and stakeholders
• Manage information flow across the senior leadership team and assist COO in coordinating regular meetings with the President and senior staff, including the development of meeting agendas, keeping notes and creating
• Screen and direct phone calls for the President

Required Qualifications:

• Completed Bachelor's degree or higher
• Skilled at key office technologies, including Outlook, the full MS Office Suite, and some expense management
• Keen eye for detail and strong writing abilities
• Some experience with Salesforce or other similar CRM systems a large plus

Candidates should be based in the Washington, DC area. The office has a hybrid working schedule.

Proof of Covid-19 vaccination and booster required for employment.

We are partnering with a prominent Environmental Nonprofit Organization on a direct hire search for a Development Coordinator. This position will be expected to work in person in their DC office 2 days per week and work from home for 3 days. Covid vaccination is required.

Main Responsibilities:

• Fundraising, Stewardship & Event Support: Serves as Gift Planning team’s first point of contact with toll-free legacy line and general email inbox. With direct donor contact, answers donor inquiries requiring detailed knowledge of team procedures and basic subject matter knowledge of gift planning.

• Administrative: Provides administrative support to the Senior Director and gift officers as needed, including correspondence, meeting preparation, reports/project assistance, and travel itineraries. Participates as a member of the Development team’s administrative team, providing assistance to the team as needed.

• Marketing & Communications Support: With detailed and timely data entry, assists with the inquiry processes in CRM that assigns workflows to regional gift officers. With the Specialist, manages weekly responses to direct mail inquiries through mail merges and follow up correspondence to donors based upon input from regional gift officers and outside vendors. . Ensures proper handling of gift documentation and tracking for the team.

• Invoice Coding and Financial Accountability: Receives and enters all expense reports and team expense into Workday.  Assists the Senior Specialist, Gift Planning Marketing in tracking budget expenses and reviews, submits and codes invoices and check requests.   

• Performs other duties as assigned.

Qualifications:

• A Bachelor’s degree or equivalent experience is required.  A minimum of two years of experience in a development or non-profit setting or equivalent experience is preferred.

• Experience and expertise in Microsoft Word, Excel, PowerPoint and Teams required. Experience using workflows in Blackbaud CRM system is preferred.

Our client, a DC based consulting firm, is seeking an Administrative Specialist. This is a key administrative professional position for a diverse and fast-growing organization. Responsibilities include organizing electronic files in the firm’s cloud structure and supporting colleagues in the administrative support of the consulting firm.  

What we are seeking:

• Excellent Microsoft Word and Microsoft Excel skills (intermediate level)
• Bachelor’s degree and 5 years of Microsoft Office experience
• Strong attention to detail

This is a fully remote, temporary to hire position.

Responsibilities:

• Use Microsoft Word, Excel, and PowerPoint to accurately produces essential documents, primarily business proposals, client reports, presentations, and written deliverables, by ensuring all documents are accurate, formatting follows firm standards, and any typographical and grammatical errors are corrected.
• Create and modify graphics to include charts, tables and diagrams.
• Assist in creating surveys in Survey Gizmo, Constant Contact, and other survey methodologies to assist in data gathering for clients.
• Perform typing, recordkeeping, photocopying, faxing, mailing, e-mailing, downloading and printing, spreadsheet data-entry, arranging meetings, and conference calls.
• Perform administrative duties to support the firm’s D.C. office which may include maintaining/updating office lists, prospect lists, and client lists; handling mass mailing/e-mailing; maintaining inventory; handling computer trouble tickets/resolution; supporting Practice Areas such as posting positions on online job boards; and managing calendars.
• Perform additional duties as assigned.

Qualifications:

• Extensive skill in Microsoft Office (Word, Excel and PowerPoint).
• Outstanding keyboard skills (at least 60 wpm).
• Bachelor’s degree preferred, or its equivalent, and at least five years of core experience in using Microsoft Office in an office environment.
• Demonstrated knowledge of office practices and handling of confidential records.
• Strong business use of the written English language.
• Ability to work extended hours, as needed.
• Ability to manage multiple projects concurrently, work independently in a matrixed environment, and successfully handle administrative demands of a busy consulting practice.

The Choice, Inc. is managing an exciting dire hire search for a Vice President of Marketing and Communications, for our client- a national skills trade and education association.

We are seeking candidates with experience specifically in the construction, housing, and/or trade skills education spaces.

The VP will serve as a member of the executive leadership team to lead an integrated marketing and communications architecture as well as overall brand development.

This opportunity would be well-suited for candidates with:

• At least 10 years combined experience in marketing and communications; at least two at an executive level
• Demonstrated supervisory/staff management experience
• B.A. in Communications, Public Relations, Marketing, or another related field; MBA or MA

preferred

• Industry experience or professional knowledge of construction, housing and/or trade skills education
• Some previous experience with developing and/or managing diversity/equity/inclusion/access programming and initiatives

Job Duties and Responsibilities:

• Direct all aspects of branding, including messaging, visual identity, brand architecture, and channel selection
• Develop communication strategy to promote brand, culture, and values
• Collaborate with strategic partners to research market needs
• Advance relationships with influential media to create editorial and broadcast opportunities
• Launch co-branded awareness-building opportunities with partners to achieve both mutual marketing objectives
• Manage the Marketing and Communications team to ensure quality output, accountability to timelines, and data-driven decision making; promote professional development
• Develop and oversee annual departmental budget
• Development and maintain meaningful relationships with industry stakeholders to support development and stewardship activities

Candidates should be based in the Washington, DC area. The office has a hybrid working schedule, at least 2 days a week in the office, possibly 3 later this year. Proof of Covid-19 vaccination required for employment.

The Choice, Inc is facilitating a search for an immediate Executive Asssistant for our nonprofit client- a national public health organization. The organization works with members and partners at the local, state, and national levels to address critical health issues. This is an immediate temporary to hire opportunity, with an expedited conversion for the right candidate.

The position is hybrid based out of their Washington, DC office, with some travel required throughout each year (no more than 10% travel).

This would be excellent opportunity for candidates with:

• Demonstrated previous executive support experience- scheduling, calendar management, travel management, and general support
• Previous nonprofit experience a large plus

Primary Responsibilities to Include:

• Complex administrative support services to Executive Leadership Team members
• Assist various executive-level staff in the preparation of materials for executive leadership team meetings, Board of Directors meetings, and other meetings as needed.
• Arrange and manage broad travel needs; assist in the processing of expense reports.
• Orchestrate logistics for internal and external events, meetings, conferences, presentations, teleconferences, and webinars and attend if assigned.
• Respond to requests for information about the organization from member partners, external organizations, and the general public.
• Serve as Office Administrator for Washington, DC office location in administrative and basic IT functions

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• At least 2-4 years of experience as an executive assistant or office manager/administrator in the non-profit or government realm preferred. Some meeting and event planning experience, preferred
• Strong Microsoft Office and communications skills

Candidates must be vaccinated and boosted for Covid-19.