The Choice Inc is managing an exciting Temp-to Hire search for our corporate client.

This candidate will work cross-divisionally and will provide a wide range of support functions to help support division leaders. This individual will also collaborate with internal and external customers, to implement online marketing as well as training plans and strategies.

This individual will assist three divisions (marketing, social media, and learning & development teams) in carrying out various projects and tasks to promote our client brands, products, campaigns, and services through digital communications.

Additionally, the Digital Marketing & Training Assistant will evaluate analytics and performance to leverage, enhance, and maximize digital business activities and client relationships.

Responsibilities:

• Provide administrative support to the Creatives Team. Maintain reporting, including project tracking, social media performance, billing, estimate, and AR reports. Update Client capabilities presentations and Client metric reports, as needed. 

• Serve as the main point of contact for Marketing team to facilitate communication between the Creatives Team, other internal teams, and external collaborators. 

• Support day-to-day activities of the Creatives Team by assisting with the creation of standard, creative, and ad-hoc projects and services offered to both internal & external customers. 

• Assist in assembling content, reviewing, and scheduling digital marketing campaigns for internal and external audiences. 

• Organize and catalog digital assets and creative content across multiple internal and external platforms, including but not limited to Various Company YouTube Channels, Game Changer Digital Library, Hootsuite, and SharePoint. 

• Assist in proofreading and copywriting. 

• Add meta-data tags to training items that allow for more intuitive searching and personalized training suggestions; add or change thumbnail images to learning objects; alert appropriate teams of expiring or outdated content. 

• Assist with employee management for larger scope projects. 

• Assist content developers to ensure that initiative execution deadlines are met. 

• Perform additional duties as required. 

Basic Position Requirements: 

1. Excellent communication skills, both verbal and written. 

2. Strong analytical skills. 

3. Strong attention to detail and organizational skills. 

4. Ability to work independently and in a team environment. 

5. Be able to prioritize and plan content schedules. 

6. Be able to multi-task and work well under time pressure. 

7. Maintain a high level of professionalism. 

8. Success in assisting with projects across multiple teams. 

9. Proven support skills working on cross-functional teams. 

Abilities: Applicant must have developed: 

Knowledge: Experience in foodservice brokerage. Technology savvy with understanding and experience with web-based marketing, social media projects, and learning & development platforms. 

Education: Minimum AA or equivalent experience. 

Working Highly concentrated mental and visual alertness. Major portion 

Conditions: of the day is spent communicating with multiple internal divisions and clients while managing projects. Frequent up/down motion to perform duties. Requires extensive typing, calculating, or otherwise working with fingers. Visual acuity. Ability to hear and receive detailed information. 

Travel: Sporadic travel as required based on projects. Up to 10%. 

Equipment / Tools: High level of computer skills and knowledge of creative and business software (i.e., MS Office Suite, Adobe Acrobat or Photoshop, Hootsuite, WordPress, SharePoint, LMS). 

This position is likely to remain a remote position. Our client would prefer candidates on Eastern Time (ET).

The position will start on a temporary basis but ideally will convert temporary to hire upon mutual match. Candidates must be open to a temporary to hire.

Job Type: Full-time

Our client, a DC area nonprofit fundraising consultancy is looking for a full-time Bookkeeper. This position will be temporary for 6months with the possibility to extend to 1 year or permanent employment, based upon client demand.

Position Overview

The Bookkeeper reports directly to the Controller. This Position helps to fulfill the corporate mission by managing all client billings, cost accounting for client campaigns; and other internal functions and records; to provide Controller with timely and accurate information for reporting purposes. To provide general bookkeeping support and other tasks as required.

Essential Duties and Responsibilities

• Establish and maintain accounting best practices to ensure accurate and reliable data necessary for business operations.

• Bookkeeping: Using Quickbooks: posting of cash receipts, deposits, expenses, or other transactions to journals or ledgers and verify accuracy. Review invoices, bills, vouchers, or other documents for accuracy. Sort and file documents.

• Accounts Receivable: Input and process monthly retainer invoices, invoice requests from client teams, and reimbursable client expenses. Submit all invoices to clients and/or teams, according to each client’s instructions. Daily review and posting of payments received. Contacting clients if necessary, regarding discrepancies or delays.

• Scanning and depositing checks when received

• Client Billings: Work with the Billings Manager to prepare client billings according to team guidelines and specific client requirements. Track vendor invoices and bill accordingly. Maintain accurate records in client file and invoice logs. Prepare billing request form and work on final cost calculations

• Monthly review and reconciliation of billable expenses and addition to client retainer invoice.

• Monthly collection of out-of-pocket expense reports submitted by staff and submitting to Controller for processing.

• Accounts Payable: Verify and input all vendor invoices. Ensure all W-9’s are up-to-date and on file.

• Manage Office Purchase credit card. Review monthly recurring transactions and assure proper processing of payments.

• Other duties as assigned.

Technical Skills Required

Software
• Manipulate data efficiently and carefully in Quickbooks, Microsoft Excel and Microsoft Word.

Data
• Assess data quality/organization and correct shortcomings; organize large quantities of data with appropriate measures for backup and quality control research and resolve data inconsistencies or other concerns.

Analysis and Strategy
• Compile information from multiple sources and organize for strategic conclusions.

Professional Attributes

Upholds and models the organization core values of respect, collaboration, meaningful work and work-life balance.

Level of Independence
• Able to contribute to the development of plans and execute established plans with minimal oversight; exhibits sound and accurate judgment; understands when to escalate issues and when to seek out advice/opinions; and participates in strategy development.

Initiative/Motivation
• A self-starter; needs little oversight or direction; acts beyond what is expected to complete assignments; willing to take on new responsibilities without being asked; demonstrates an eagerness to grow and learn.

Communication
• Effective in both verbal and written communication; presents data effectively; speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; communicates changes and progress effectively and timely; demonstrates group presentation skills; and actively participates in client and team meetings.

Critical Thinking
• Gather and analyze information skillfully; development of solutions; and uses internal resources effectively.

Professionalism
• Tactful; reacts well under pressure; treats others with respect; and accepts responsibilities for own actions.

Teamwork
• Exhibits objectivity and openness to others’ views; welcomes feedback; contributes to building a positive team spirit; and supports everyone’s efforts to succeed.

The internal communications and engagement team works with stakeholders across the business to inform, inspire, and connect our passionate global workforce in a meaningful way as we work

together to eliminate the back row in education and transform lives in the process.

You’ll be responsible for engaging, aligning, and inspiring employees

with our vision and strategies while providing leaders with the tools to help all team members

understand their role in delivering our plan.

What we’re looking for? A strategic storyteller. You’ll find and share noteworthy stories, execute

comprehensive communications plans and make lofty concepts like vision, strategy and business

priorities come to life in a way that employees not only remember but live.

This is a full-time temporary position designed to provide a busy team with additional support.

The opportunity to extend beyond 90 days is possible, but not guaranteed.

Key Role and Responsibilities:

Employee Communications & Engagement

• Work with executive leadership to communicate business strategy, successes, and department information clearly and accurately, including developing content that is accessible, understandable, and engaging for a global audience.

• Develop and implement engaging, informative, and creative communication plans and deliver those messages through a variety of channels, including written, video, and large-scale meetings.

• Identify and tell stories about our strategic priorities and mission that educate, inspire, and motivate employees.

• Drive employee engagement through strategic communication and activation efforts to support commitment to diversity, equity, and inclusion and corporate social responsibility.

Analysis & Governance

• Develop and manage editorial calendar and analytics for employee emails, company intranet, weekly newsletter, and other digital channels to ensure a strategic pattern and consistent experience for all employees in support of our corporate narrative.

• Measure, report, and adjust communications and change management activities to drive business results and employee engagement.

• Oversee governance and performance of the digital internal communications platforms, including management of intranet publisher on-boarding, training, and the publisher community.

• Leverage available internal resources to monitor employee sentiment, producing a monthly dashboard for leadership awareness.

• Continuously edit, proof, and improve content on all platforms by learning from data and feedback.

• Identify the latest best practices and trends in the industry, sharing information to inform the communications team and evolve our digital communications strategy.

Administrative & Special Projects

• Support other internal communications projects, such as writing and editing communications, managing internal meetings and events, designing presentations, creating graphics, and more.

• Monitor and respond as appropriate to questions and requests sent to the communications and intranet mailboxes.

Vendor Management

• Manage implementation and organization of platforms used by the internal communications team (intranet, digital signage, creative assets, video management, etc.).

• Collaborate with members of the IT and Corporate Brand teams, as needed, to troubleshoot and resolve vendor issues.

Education and Experience:

• Bachelor’s degree in relevant field

• 3+ years professional communications experience, preferably in a fast-paced, high-change, global company

• Demonstrated experience developing content for communications and marketing campaigns, preferably for internal employee communications; candidates must be prepared to share a portfolio of work

• Understanding of graphic design principles required, preferably with experience developing creative assets such as infographics and slide presentations

• Excellent written and verbal communication skills with a strong knowledge of AP style

• Excellent organizational, prioritization and project management skills

• Collaborative work ethic and the ability to handle and incorporate peer feedback while thinking broadly about how to tell the best story and produce results quickly

• Demonstrated experience exercising sound judgment

• Proactive approach, seeking out challenges and anticipating issues

• Willingness to innovate and test new processes and ideas

• Ability to handle sensitive and confidential information with discretion, and possess a high level of accuracy with information

• Ability to work in a fast-paced environment with all levels of management

• Experience with Google Analytics preferred

Our client, a DC area association focused on higher education in the nursing field is looking for a Project Assistant for the Implementation of Essentials immediately. This will be a full-time, permanent hire position.

The Project Assistant will provide high level administrative support for a major strategic initiative program for the association. 

Primary Responsibilities

• Under the direction of the Implementation Director, coordinate and manage all logistics related to the work of the implementation of the Essentials. 

• Provides general administrative support to department leadership, including database management and correspondence related to initiatives/activities.

• Coordinate and track all work and milestones for Essentials Steering Committee and work groups.

• Administrative support for a multiorganizational network. Responsible for scheduling and staffing all meetings and conference calls, managing meeting logistics, scheduling, staffing, taking minutes and synthesizing summary documents.

• Maintain communications related to the project and provide efficient, thoughtful responses to inquiries.

Requirements and Qualifications

• Qualified applicants will have a bachelor’s degree with at least 1-2 years of experience in similar position; nonprofit background is preferred.

• Candidates must be highly organized, detail oriented, flexible and collaborative, and have good interpersonal skills. Excellent ability to communicate effectively verbally and in writing. Strong customer service focus.

• Additional qualifications include strong problem-solving and self-starter skills, time management, able to handle multiple tasks, and ability to be trusted with confidential information.

Our client, a small nonprofit organization in DC, is seeking a part time administrative assistant for about 2 days/week. The position will be between 10 and 15 hours per week.

• Conduct member relations communication, such as answering phone and email inquiries

• Assisting members/ subscribers calling with questions (or responding to voicemail messages) 

• Monitor and respond to email inquiries to general email boxes (subscribers, members and general) 

• Managing our membership database - processing contributions and subscriptions

• Data entry of contributions, subscriptions 

• Pull out reports of recent donors/ members and subscribers 

• Process and mail claims 

• With Director for Communications and Operations ensure automated renewal and subscription process is working 

Skills/Experience: 

• Demonstrated skill and experience in basic Microsoft Office and Google Suite - including strong skills and experience with Excel spreadsheets, ability to use merge fields, experience editing in both word and google documents 

• Customer service - professional and courteous on phone, email, and in-person 

• Familiar with CRM and experience with basic data entry (even better if familiar with EveryAction or NGP VAN) 

• Familiarity with basic office equipment - copy machine, mail meter, phone systems and comfort in trouble-shooting basic problems and helping staff 

• Basic familiarity with processing of checks (filling out deposit slips, occasionally going to the bank) 

• Strong attention to detail, 

• Commitment to excellent customer services, 

• Supportive and contributing team member 

Anticipated hours - about 10 hours per week with some variability up to 15 hours (and maybe some weeks would be less than 10 if possible.) We would like the hours to be divided into 2 days per week (10-3 on Tuesday and Thursday, for example.) We hope that the person could start by the week of 9/20. We expect that the volume of work will increase towards 15 hours around the end of the year / beginning of the next year (Nov/Dec 2021- Jan/Feb 2022). 

Work location/ policies

– Work at our office near Dupont Circle in the front desk area with a shield/barrier. All of our staff are fully vaccinated, and we are requiring visitors or others in our space to be vaccinated. In addition, all staff are wearing masks in the common areas of the office and in the building. When in private offices masks are optional. We would anticipate that work while sitting at the desk could be done without a mask if that is preferred. Our fall operations plan is for staff to be working both in the office and remotely, so that there will typically be 7-9 people in the office out of a staff of 13.

Our client, a health related membership association, has an immediate need for a temporary, possibly temporary to perm, Membership Operations Associate. This person is responsible for providing support for programs and associated activities within the Membership Division. This position will be responsible for overseeing the College’s Awards programs as well as tracking member volunteer engagement. This position will also be responsible for maintaining the College’s disclosure site and monitoring member compliance as well as assisting with other duties associated with committee management. 

• Responsible for leading the College’s Career Development and an Awards Programs.
• Creating and implementing strategic plans to promote and recruit the highest caliber candidate pool for the Awards Programs.
• Utilizing the awards module in One CRM to track award winners and applicants.
• Planning and successful execution of events for the College’s Awards Programs.
• Designing website content for promotion of the awards programs.   
• Managing and reconciling awardee travel.
• Compiling and preparing meeting correspondence including agenda books. 
• Identifying, managing, and tracking member involvement through the College’s committees, work groups, task forces, chapters, micro-volunteerism, awards programs, etc… through member database. 
• Creating and disseminating committee and member engagement reports as needed. 
• Serving as the subject matter expert for the College’s disclosure site for committee member compliance. Duties include, providing compliance reports, and answering staff and member questions related to committee disclosures. 
• Providing support for all aspects of the committee nominations process, including recruitment, selection, and appointment of new committee members as well as updating member records. 
• Responsible for updating member records in member database as needed.
• Maintaining and submitting departmental contracts.
• Interacting with members and replying to email and face to face inquires.
• Creating and implementing a process for maintenance of department credit card, this includes reconciling the monthly statement.
• Other duties as necessary in support of the Membership Operations Department and Membership Division.

Required Qualifications:

• Bachelor’s degree with a minimum of 4 years of related work experience.
• Membership database administration experience. Ideally an AMS system such as Personify or Salesforce.
• Experience with meeting planning and event coordination
• Effective oral and written communication skills, including those needed in writing, editing, and interacting by phone and in meetings. 
• Ability to be self-motivated, work independently, prioritize and handle multiple tasks simultaneously in a fast-paced environment while paying meticulous attention to detail.
• Positive attitude with a willingness to accept varied assignments.
• Effective interpersonal skills with a demonstrated ability to develop collaborative working relationships with internal and external stakeholders. 
• Proficiency in MS applications, particularly Word, Excel, PowerPoint.
• Flexibility for early morning or late evening conference calls when necessary.
• Some travel required.

This is an exciting opportunity for a mid-career professional to gain experience in a fast-paced, exciting environment. Multi-tasking and efficiency are key aspects of this role.

Our client, a charitable health non-profit, has an immediate need for a 4 month temporary Communications Assistant.

The organization is seeking a strong writer, who can handle multiple priorities with a variety of communications work and projects.

Main responsibilities will include:

• Assist with writing blog posts and newsletters, press releases and other communication collateral.
• Assist with media monitoring and track daily news mentions using Critical Mention
• Assist with infographics or design graphics for communication pieces
• Other projects as assigned

Requirements:

• Ability to work remotely through October 31 and then in Rockville office starting in November ( this could change)
• Bachelor's degree (preferably in Communications, Marketing or English)
• 2 years of Communication's work at a Non-Profit
• Experience with Canva, Critical Mention, Word, Excel or similar
• Flexibility to take on variety of tasks

Hours:

Mon-Thurs 8-5 (30 min lunch) or 9-6 (30 min lunch)

Friday 9-3 (30 min lunch)

Equal Opportunity Employer

Our client, an association focused on Higher Education programs for nursing, seeks a full-time manager to provide day-to-day oversight of program monitoring activities and customer service to nursing programs, the governing board, and volunteers, in support of a national accreditation process for baccalaureate and graduate nursing programs.

Primary Responsibilities

• Manage processes that enable the Commission to monitor substantive changes to accredited nursing programs and ongoing compliance with accreditation standards.
• Communicate with nursing program administrators and faculty regarding accreditation procedures and standards, including responding to inquiries from nursing programs, initiating requests for information on programmatic changes, and providing guidance on submission of reports.
• The successful candidate will provide staff support to committees and will work as a member of an internal staff team.

Requirements and Qualifications

• Bachelor’s degree.
• 3 years of professional experience, and proficiency with Microsoft Office required.
• Working knowledge of accreditation and/or program monitoring strongly preferred.
• Experience working in the health professions, higher education, and/or nonprofit organizations recommended. 
• The Accreditation Manager must be detail oriented with strong communication, organizational, and analytical skills; and s/he must able to communicate professionally and effectively with constituents and colleagues.
• The ability to manage simultaneous tasks and prioritize competing deadlines is required.

Equal Opportunity Employer

Our client, a non-profit focused on the preservation of historic sites has an immediate need for a temporary, Media Relations Assistant

This role is Temporary for approximately 2 months while the organization is looking to fill a more senior media relations position

Full time (35 hours/week), 9-5 Monday-Friday (some flexibility within that schedule is preferred)

Duties

• Assist the Senior Director of Public Affairs with a variety of functions related to supporting the media relations operations.
• Document and track current, ongoing and past Public Affairs (PA) projects
• Help in setting up a digital filing system for organization of PA files, for purposes of tracking and institutional memory. 
• Help research and update media list with new media outlets for news stories, especially those connected to diverse markets, and niche outlets for specialty stories.
• Assist in drafting press releases and distributing final products to media outlets via Cision and/or MuckRack. 
• Help track and provide analytics on media placements

Qualifications

• Excellent organization and attention to detail.
• Ability to work independently but check in with Director prior to taking next steps.
• Excellent writing, spelling, grammar and editing skills.
• Experience with media relations or journalistic process, styles and formats. 
• Experience in non-profit, advocacy-based or arts & cultural settings preferred, especially in a geo-graphically distributed organization.
• Ability work effectively in a remote environment, including appropriate home office setting with strong internet connectivity.

Equal Opportunity Employer

Our client, an association focused on agriculture, is looking for a temporary job to hire a Professional Development Coordinator. This is a great opportunity for a recent college graduate to get their foot in the door at an association. The position is going to be hybrid in person and remote, but there is required training onsite for the first few weeks. 

Duties and responsibilities: 

• Produce and distribute department communications including exam registrations and renewal confirmations, exam results, certification packets for newly certified individuals and education certificates. 
• Answer incoming phone calls and emails from members, troubleshoot candidate registration and class access issues and help maintain the 100,000-record iMIS database. 
• Coordinate printing and shipping of exam and class materials to various providers, state and international programs. 
• Coordinate exam sessions including setup and communication with proctors and test registrants. 
• Enter certification exam registrations into the database as well as maintain and manage certification records. 
• Maintain certification renewals including entering continuing education units for certified professionals. 
• Maintain license renewals including entering education credits for state licenses. 
• Providing reports on certified professionals to various agencies as needed. 
• Setting up and assisting with the execution and follow up of both virtual and in-person education programs including classes, webinars, and conferences. 
• Updating the events calendar and the education and certification webpages to ensure current programs are listed. 
• Preparing, shipping and invoicing book orders and follow-up as needed. 
• Maintain education book inventory and printing. 
• Process various orders through third party vendors/providers including stamp and book orders. 
• Assist education and certification managers with financial procedures including processing invoices, issuing credits and refunds, etc. 
• Answering incoming phone calls to the department.
• Assist with other professional development tasks as needed. 

Requirements:

• Bachelor’s degree 
• At least one year experience in customer service 
• Strong written and verbal communication skills to interact with members in a courteous and helpful manner 
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook as well as experience using databases 
• Strong attention to detail and ability to multitask and maintain integrity of sensitive information 
• Association and iMIS experience a plus 

Other expectations: 

• Might be travel related to annual meeting once per year
• Full time, 8:30 a.m. to 5:00 p.m.
• Have fun! 

We are an Equal Opportunity Employer.