Our recruitment team is excited to be partnering with an incredibly prestigious museum and educational institution. We are supporting their membership and development divisions.

The selected candidate must be open to working on a contract basis. The contract is estimated to be at least one year, with renewal options.

The position should be full-time hours (around 40 hours per week.)

Membership Assistant

Job Duties

• Assist with the preparation of member mailings
• Provide member services:

1. Directly and in coordination with our mail and call center vendors, assess and respond to member inquires made by email, direct mail and phone
2. Liaise with Advancement/Development Operations to resolve financial inquiries
3. Retrieve, analyze and redistribute member mail through an online database.

• Perform data entry
• Record and update data in various databases
• Run reports
• Record and document processes within the Membership program
• Manage matching gift applications for submission for Advancement/Development

     Operations 

• Provide additional support as needed for the preparation and management of special events
• Provide administrative support as needed

Skills Required:

 • Proficient in the use of a computer and the use of MS Word, Outlook and Excel

• Proficient in the use of relational databases Experience with Luminate/Convio database

• Creating and developing reports based on database exports 

• Must possess the ability to communicate effectively verbally and in writing 

• The ability to take initiative, work independently and resolve problems diplomatically

• Ability to multi-task

• Must be able to lift up to fifty pounds

Our client, an association focused on agriculture, is looking for a temporary to hire receptionist/administrative assistant to assist with day to day operations of their office. The position will be part time, 35 hours per week during the temporary portion. The hours are 11am-4pm. This position will report directly to the Foundation and administration director. 

This position will perform duties to include, but not limited to, the following areas: 

•  Answer incoming phone calls from members, including answering questions about the association, certification, education, meetings and membership. 

• Organize and distribute mail to appropriate departments. 

• Assist the administration director in sustaining effective office workflow. 

• Process invoices for magazine ads in Datatrax software. 

• Assist with processing association payments in iMIS database. 

• Order office supplies as needed and requested by departments. 

• Cross train on other administrative positions for purposes of backup. 

• Work with all departments to prepare for annual Irrigation Show and Education Conference. 

• Provide data entry to help maintain the organization’s two databases, including address changes, subscriptions, registrations and purchases. 

• Support the CEO as needed. 

• Assist with special projects for various departments as necessary. 

Minimum Qualifications: MUST be able to communicate with members in a courteous and helpful manner. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Access and have at least one year of experience in customer service. Strong attention to detail and organizational skills and the ability to multi-task. 

Preferred Qualifications: 

• Associates or higher degree preferred. 

• Association, meetings and membership experience a plus. 

• iMIS database

*This position will require training on-site. Our clients are following all CDC guidelines and will be able to transition to hybrid remote/in person once fully trained.

Our client, a non-partisan organization focused on peace and global security has an immediate need for a temporary, possible temporary to permeant Executive Assistant to a brand new President/CEO.

This is an exciting opportunity for someone with previous experience supporting a CEO/President. The job is fast paced and demanding. We need someone very well-organized, thick-skinned and self-motivated. Previous experience working in the federal government is preferred, but not required.

The position is on-site, with strict COVID precautions in place. There maybe some flexibility to go to a hybrid schedule after the person is fully trained. Office is located in Foggy Bottom area of DC.

Responsibilities

·       Heavy calendar management using Outlook

·       Aid executive in preparing for meetings

·       Responding to emails and document requests on behalf of executives

·       Draft slides, meeting notes and documents for executives

Qualifications

·       Bachelor's degree or equivalent experience

·       5 plus years of similar experience supporting a President/CEO

·       Proficient in Microsoft Office suite

·       Experience in managing multiple priorities, administrative coordination, and logistics

·       Well-organized, detail-oriented, ability to multi-task with great follow-up skills

·       Strong written and verbal communication skills

Equal Opportunity Employer

Our client, a medical association has an immediate need for an Account Operations Associate. We are looking for a detail-oriented, process focused and methodical person who think critically and work independently, as well as with a team.

This is a temporary position, starting asap for approximately 5 months. Ideal schedule is Monday-Thursday 8-4 pm (30-32 hours a week).

The Account Operations Associate will are responsible for monitoring all customer inquiries submitted through multiple communication channels including phone, email, internal mail, FTP, internet and fax. Although there are 2 core areas of responsibility for members of the Business Support Operations team, the primary focus for the individual in this role is in account management for customer, vendor and corporate/system accounts. 

Requirements:

• Bachelor's degree
• Experience working with contracts is preferred
• Experience working with an Association Management System (AMS) is a plus, particularly Personify. 
• Experience with Salesforce or equivalent Customer Relationship Management (CRM) tool preferred
• Strong Microsoft Office and PC knowledge
• Comfortable consulting and collaborating with representatives from a wide variety of functional areas to resolve issues and improve service/delivery
• Experience supporting web-based applications is a plus

Equal Opportunity Employer

Our client in public health has an exciting opportunity on their international programming team. The position is temporary to start but could become temporary to hire later in the year for the right person.

This individual will provide key support for the successful implementation of international strategy regarding their public health/global health programming. This person will assume overall management of the initiatives being rolled out through all of the international chapters, will work collaboratively to further strategic goals, and will work cross-divisionally to ensure streamlined processes. 

This is an excellent opportunity for someone who will enjoy autonomy and independence in managing projects as well as building relationships with stakeholders. This person must be self-sufficient and creative in problem solving.

The preferred work schedule is 4 days/week (30 hours/week, Monday - Thursday).

Job duties to include:

· Identifies ways to innovate and further expand collaboration of international chapters through education and quality improvement initiatives

· Organizes and creates agendas for regular meetings

· Directly manages initiatives being driven by the international chapters including strategy development, budgeting, creation of metrics and overall program management

· Manages chapter support and involvement in global regional conferences

· Works closely with other members of the international affairs team to ensure alignment with all global activities

Qualifications:

· Completed Bachelor's degree or higher

· Proficiency in multiple languages preferred

· Must have program management experience (managing moving pieces/logistics, shepherding many different stakeholders, tracking against milestones, etc.), and international experience.

· 3+ years’ experience in an international nonprofit/NGO setting

This person will work remotely to start due to COVID-19 safety precautions. However, an eventual return to the DC office should be expected.

Our client, a global technology and media company that focuses on policy data, news and analytics tools has an immediate need for a Content Curator. This is for a brand-new product, a millennial focused newsletter that the company plans to roll out in the near future.

We are seeking a creative, high-energy media professional to work on a “mini-team” comprised of an editor and a developer. This team will work autonomously from the traditional newsroom, allowing for more creativity.

Ideal candidates may have a social media, marketing, editorial background, and experience working in policy.

This will be a part-time position to start but has the potential to increase the hours over time. This is a temporary role for now, but it has opportunity to become full-time. Fully remote to start, due to COVID-19, but eventually will be in the office in Washington, DC.

Equal Opportunity Employer

Our client, a global technology and media company that focuses on policy data, news and analytics tools has an immediate need for a Media Booker.

This is not a traditional media booker and can be someone more junior as the objective is to find podcasts, influencers, bloggers, and other outlets to book.

We are seeking a creative, innovative, social media savvy individual to create a media contact database to be used to promote breaking news stories and content exclusives.

This will be a part-time position to start but has the potential to increase the hours over time. This is a temporary role for at least 5 months with the opportunity to bring them on full-time. Fully remote to start, due to COVID-19, but eventually will be in the office in Washington, DC.

Eqaul Opportunity Employer

Our client, a nonprofit organization focused on infrastructure, is seeking a part-time Program Coordinator to manage the day-to-day operations of the organization through critical administrative, communications, and strategic planning support.  Ideal candidates will be well-organized problem-solvers who bring creativity, energy, and sound judgement to diverse tasks and are able to work independently to support the organization’s efforts in meeting its goals.  The position will be part-time (approx. 20 hours per week) and performed remotely. 

Specific responsibilities include: 

• Executive: Supporting the Board of Directors, Executive Committee and other Committees through the following activities. 

• Organize meetings, help set agendas to ensure productive discussion, assist in notetaking and follow-up, and maintain a master schedule of internal meetings and task list to facilitate achievement of goals; 

• Coordinate the development and implementation of a Policies and Procedures Manual (including collecting feedback from Committee leaders); and 

• Managing key documents and a document control system to ensure access, security, and maintenance of current versions. 

• Communications: Coordinating communications, branding and marketing effort, including the delivery of new content and maintaining key communications platforms through the following activities. 

• Develop effective communications strategies to convey the organizations messaging to members and other key stakeholders including supporting the creating of new content;  

• Create email campaigns/newsletters on Mailchimp and coordinating with Committee Leaders to ensure updates are received and incorporated using the Communications Template; 

• Update and maintain the website and LinkedIn page, and internal communications tool such as Slack, all of which will be coordinated with the contract web developer and graphic designer. 

• Events: Support the planning of in-person and virtual events for members that serve educational, networking, and other goals through the following activities. 

• Create events pages using the Eventbrite and Zoom platforms as well as back end support during the events; 

• Conduct logistics of evaluating vendors and coordinating event contracts / coordinate ordering banners and other materials for in-person events; and 

• Maintain an online event calendar and tracking sheet and updating it with the latest details on key conferences/industry events. 

• Education & Professional Development: Supporting the development and management of initiatives that serve the organizations mission, including podcasts, scholarships, and research, among others, which includes the following activities. 

• Manage the academic fellows and student scholarship programs from the application process to implementation to ensure deliverables are achieved; 

• Build and maintain relationships with Academic Partners through outreach, tracking, coordination with members, and facilitation of programs and initiatives; 

• Support creation and maintenance of job portal.  

• Membership: Fostering relationships with new and existing members as well as strategic partners from industry, press, and other stakeholders to ensure successful outcomes and participation in key initiatives through the following activities. 

• Maintain the most up-to-date lists of organizational and individual members and the Board of Directors and update Mailchimp listserv; 

• Assist with member onboarding and orientation; and 

• Manage general email address account and forward to needed POCs. 

• Treasurer: Preparing expense reports and billing invoices as well as managing requisitions in accordance with budget policies under the direction of Treasurer and contract accountant.  

Qualifications 

• Demonstrated interest in infrastructure policy and alternative delivery with the ability and interest to learn from subject matter experts on technical, financial, and legal topics and understand key issues to facilitate useful events and initiatives; 

• Strong organizational and administrative skills with the ability to multitask and prioritize the most critical objectives; 

• Excellent oral and written-communication skills across multiple forms that is attuned to the given audience;  

• Emotional intelligence to manage relationships both internal and external to;

• Experience with Microsoft Office and Google Suite;  

• Experience in nonprofit management is a plus; 

• Communications, web design, and social media experience a plus. 

  Equal Opportunity Employer

Summary:

Our client, a policy organization in Washington DC, is seeking a project coordinator to assist 2 high level executives in their education department. The opportunity is a combination of project and executive support. We are seeking detail oriented candidates who are self-starters and have an interest in working for a fast paced and mission driven nonprofit. This position is a temporary to hire opportunity. 

Responsibilities 

• Supports the management in strategic coordination, documenting established goals and objectives, and human resource support. 

• Using technology tools, maintains an active list and status of projects and initiatives. 

• Provides project management support, identifies seasonality of the workflow to communicate cadence and capacity observations or concerns. 

• Plans, coordinates, and organizes meetings, agendas, maintains planning foresight and the business calendar. 

• Coordinates event planning, meetings, team communications, and product development. Organizes and supports the logistics of webinars, registration, polling, and other survey gathering strategies.

• Maintains account details for budgets, project codes and systems such as webinar tools, copy codes, and long-distance phone lines. 

• Organizes professional development activities and resources.

Requirements

• Bachelor's degree preferred or equivalent and 5+ years of experience.

*This position will begin remotely due to COVID-19

Our client, a public health organization in DC, is looking for temporary assistance leading up to their annual meeting. The position will be from 1/25/21 to 5/17/21, approximately 24 hours/week (4 days a week and off on Friday). It requires heavy outbound phone calls, so we need someone who is comfortable picking up the phone to reach busy physicians, and someone who is well-spoken and polished over the phone. This person will be responsible for: 

• Following up via phone and email with speakers regarding invitations to present at the Annual Meeting (scheduled in May);

• Following up with speakers to track down disclosures

• Managing admin duties (phone and email responses). 

• Researching and updating email and phone numbers. 

*This position is remote due to COVID-19