We are managing a temp-to-hire search for an Administrative Membership Coordinator for our client, a national trade association based in Arlington VA. This position will provide administrative and project support to the Senior Vice President and the Member Programs & Services department. The Administrative Membership Coordinator will be responsible for department coordination and management of ongoing initiatives and projects.

Candidates with the following experience and skills will be an ideal fit:

• Demonstrated experience supporting executive level staff members
• Experience in Associations/Meetings/Conferences
• Strong project management skills-ability to organize, coordinate and schedule
• Ability to communicate effectively, prioritize tasks, meet deadlines
• Is collaborative, tech savvy, and detail-oriented

Job Duties:

• Provides executive-level administrative assistance in support of Senior Vice President including correspondence, expense reports, travel plans, department management, etc.

• Coordinates meetings, conference calls, and communications for the Advisory Board.

• Assists in the advance planning and implementation of Board of Director meetings and related activities at additional annual meetings and events.

• Assists in the financial management and logistics of strategic partnerships for the annual conference, sponsorships for annual events to include marketing on the website, invoice collection and communications.

• Assist in managing and onsite logistics of various meetings and events

• Coordinates department annual Strategic Plan/Vision.

• Provides member customer service responding to inquiries from members about the nonprofit, member programs, and conference sponsorship and programs.

Qualifications:

• Bachelor’s degree strongly preferred.
• 3 years of related work experience; association/meetings/conferences experience a plus.
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook; Association Management System (AMS), Personify a plus.

Candidates must be able to commute to the office location in Arlington, VA. Hybrid work schedule is 2 days in-office, 3 days remote. Candidates must also be able to provide proof of Covid-19 vaccination.

DEI & EEO Statement:

In every search, we greatly value attracting talent of all backgrounds and experiences. In order for ourselves and our clients to be most successful, it requires a workforce that reflects the diversity of our communities and our world. We do not discriminate in hiring decisions on the basis of race, color, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Administrative Assistant/Receptionist (Nonprofit)

The Choice, Inc. is seeking a Receptionist for our client- a nonprofit preservation organization headquartered in Washington, D.C. who’s mission is to preserve America’s historic sites and build stronger communities.  Through advocacy, direct stewardship, and general resources, this organization holds a strong dedication to the preservation of historic sites across the United States.

This is a temporary position that is set to begin September 11^th and ends on October 5^th.

What we are seeking:

• Prior administrative experience in customer/visitor service; answering phones, greeting visitors, responding to emails, etc.
• Interest in a preservation focused nonprofit organization
• Based in Washington DC, and comfortable working in-person

General Duties:

• Answer and direct incoming calls.
• Gather information from staff on visitors expected in the building each week and provide information to building security by emailing information directly to security.
• Provide general information and assistance to staff as directed by supervisor.
• Provide temporary office access cards to visitors, assigning cards upon arrival and retrieving cards upon the guest’s departure.
• Enter invoices relating to Information Technology and Finance into the accounts payable system.
• Work with supervisor to develop backup protocol for planned and unexpected absences as well as daily lunch back up.
• Provide support for daily office services needs of the organization as assigned.

Additional Skills and Qualifications:

• Bachelor’s Degree or experience in Preservation field preferred
• Ability to communicate clearly in English both in-person and over the phone, strong written communications skills; editing, composing, and creating digital newsletters.
• Basic problem-solving skills, attention to detail, ability to adapt to frequently changing work environment, and strong organizational skills.
• Proficiency using Microsoft Office- Word, PowerPoint, Excel, and Outlook

Candidates must be able to commute five days a week to Washington DC office. Must be vaccinated and boosted against Covid-19.

Our client, a historic preservation nonprofit, is seeking a temporary Administrative Assistant to their President. The organization works to save America’s historic sites and build stronger communities. The candidate will essentially provide direct administrative support to the organization’s President in this role.

This is a temporary, in-person position that begins in late August and ends in early November.

What we are seeking:

• Prior administrative experience
• Interest in a preservation-focused nonprofit
• Based in Washington, DC and comfort working in-person

General Responsibilities:

• Provide daily administrative support to the President
• Manage calendar and in-person scheduling
• Help direct correspondence
• Help with preparation of board meetings and execute board meetings
• Provide administrative support to 3-4 Executives, including occasional scheduling

Qualifications:

• Strong attention to detail and ability to multitask
• Bachelor’s degree or previous administrative experience preferred.
• Proficiency using Microsoft Office – Word, PowerPoint, Excel, and Outlook

Candidates must be able to commute to the Washington, DC office five days a week. Candidates must be vaccinated and boosted against COVID-19

Our client, a supply chain management trade association is seeking an adminstrative coordinator for their Government Affairs division. This is a direct hire opportunity.

The Coordinator will provide a broad range of administrative support to several department team members, including senior staff members.

This is a great opportunity for candidates with:

• Previous office administrative experience- experience at an association would be a large plus
• An interest in an adminstrative position- there is some opportunity to learn about government affairs, but is best suited for candidates interested in administrative/coordination roles

Job Duties:

• Provide administrative support to the department, including ordering supplies, reviewing and drafting correspondence, emails and memos, handling mail, copying and scanning
• Answer and accurately direct incoming calls from associate members, Members of Congress and Congressional staff, and other outside parties
• Help manage and monitor departmental budget planning and implementation
• Maintain committee distribution lists; distribute letters, meeting notices, and other memos
• Draft, proof-read, and edit cover letters and documents for the department
• Draft agendas, minutes, slides and memos
• Meetings and agenda preparation
• Record membership developments in CRM and draft membership correspondence as needed

Qualifications:

• Strong proofreading, writing and communication skills
• Strong administrative skills (typing, file organization, copying, etc.)
• Proficiency in Microsoft Office
• Associates or Bachelor's degree preferred

The office has an excellent, central location in Washington, DC (near Chinatown/Metro Center)

Flexible telework/hybrid work schedule.

Candidates must be fully vaccinated for Covid-19.

Nonprofit Executive Assistant (Temporary)

The Choice, Inc. is seeking a Nonprofit Executive Assistant for our client- a global education development nonprofit in the Education sector headquartered in Washington, DC. The organization obtains a commitment to elevate education globally to build a stronger foundation for society. As a membership, the organizations mission is to become the global leader for communities of advancement professionals to strategically build progress among all individuals.

This position starts on a temporary basis, but there is potential for temporary to hire, if it’s a good fit.

What we are seeking:

• Calendar management experience (preferably Microsoft Outlook)
• Interest in the Education or Global Relations nonprofit sector
• Based in Washington, DC and able to work on-site five days a week

This role will provide administrative, technical, travel coordination, and problem-solving support to the Department of The Executive Leadership Team which includes:

• Managing meeting arrangements with internal staff, external volunteers, and members
• Scheduling meetings both virtually and in-person across multiple time zones
• Tracking follow up tasks
• Assisting members prioritize their work on strategic initiatives and relationships
• Coordinating volunteer meetings including site selection, air/hotel travel, and restaurant selection
• Preparing logistics for visitors
• Careful coding of invoices for payments
• Researching current travel requirements
• Accessing Personify AMS to update CASE member records
• Demonstrating a high level of customer service when communicating on issues or questions members may have

Additional Qualifications and Skills:

• Bachelor’s degree or equivalent years of combined experience, education and training
• High degree of confidentiality, organized, responsive, flexible, and comfortable working across varying time zones. Strong written/interpersonal communications skills preferred.
• Proficiency using Microsoft Office applications. Familiarity with database programs such as Personify AMS.

Candidates must be able to commute to Washington, DC office as role is fully on-site. Covid 19 vaccination and booster required. Standard business hours are Monday-Friday, with occasional outside hours depending on scheduling needs.

Our client, a bipartisan American organization that advocates for a strong U.S.-Israel relationship has an immediate opening for a Staff Assistant to support the Executive Management team. We are seeking a polished, tech-savvy individual with a minimum of 3 years executive administrative support experience.

Job Responsibilities:

• Serve as the liaison between the C-Suite and the Managing Directors.
• Communicate daily with senior management with external organizations including serving as a liaison and frontline point of contact (including greeting guests) for the Executive Management team.
• Maintaining strong and positive working relationships with all employees, lay leaders, and board members.
• Proactively managing and organizing schedules and travel for the Executive Management Team.
• Maintaining a forward-looking mentality to optimize scheduling efficiency;
• Arranging and coordinating meetings, phone calls, conferences, and virtual meetings; and
• Prioritizing advance booking for travel to achieve optimal pricing and options for the traveler.
• Managing a broad range of administrative duties including but not limited to:
• Answering phones, taking messages, and responding to calls and e-mails in a timely manner.
• Managing and completing time sheets and expense reports for the Executive Management Team in a timely manner.
• Preparing for and/or supporting meetings. Duties to include taking meeting notes, ordering meals, preparing meeting materials (e.g., copying and organizing), and coordinating with IT, Facilities, and Events and Creative Services on meeting room set-up.
• Coordinating the execution of organizational and contractual documents through obtaining original or electronic signatures.
• Coordinating projects and ordering and maintaining office supplies as well as preparing documents for mailing.
• Filing documents electronically and/or hard copy format.
• Serving as back-up to the Executive Assistant to CEO & Co-CEO including a broad range of administrative responsibilities.
• Other duties assigned

Qualifications:

• Minimum of 3 years as an Assistant required.
• College degree or equivalent preferred.
• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint).
• Ability to quickly learn various organizational systems, such as travel and expense system
• Ability to work 9:00 am to 6:00 pm with overtime as requested.
• Flexible and adaptable, able to change direction as needed.
• High level of integrity and professionalism, able to handle confidential information with utmost discretion.
• Top-notch communication skills, able to express ideas in writing and verbally with professionalism
• Self-directed.
• Highly organized, able to juggle multiple projects and responsibilities, and maintain information systems.
• Proactive and confident, takes the initiative to anticipate needs, prevent issues before they arise, and creatively solve problems.
• Upbeat and energetic, enjoys working in a fast-paced environment, and motivated by getting things done. Proven ability to work well with others; must be a good team player.

This organization is presently operating with a hybrid work schedule ( 3 days in the office/2 days remote).

Our client, a trade association that advocates for a strong and sustainable paper and wood products industry has an immediate need for a direct hire Administrative Coordinator. The Administrative Coordinator supports the Special Assistant to the President with a range of logistics, operations and administrative tasks.

ESSENTIAL JOB FUNCTIONS****:

· Performs extensive calendar management for the president/CEO requiring interactions with internal and external stakeholders, executives, and assistants to coordinate a variety of meetings, conference calls and other appointments

· Assists with meeting preparation, speaking engagements, and travel arrangements

· Compiles and tracks list of items for CEO to review daily

· Distributes communications on behalf of the president/CEO to members, prospective members

and other audiences

· Prepares expense reports, check requests and performs corporate card reconciliation

· Prepares agendas for bi-weekly staff meetings

·Schedules and tracks membership visits with current and prospective members in coordination with membership team

· Ensures membership database is up to date (for assigned groups)

Additional Responsibilities:

· Assists the Special Assistant to the President with special projects and board meeting/conference

preparation

· Supports HR and Meetings departments in staff recognition and internal events planning

· Occasional travel as requested to support conferences and events.

· All other duties as assigned

QUALIFICATIONS/SKILLS/KNOWLEDGE****:

· Advanced knowledge of Microsoft Office Suite

· Excellent verbal and written communication skills

· Excellent attention to detail and organizational skills

· Excellent time management and problem-solving skills with a proven ability to meet deadlines

· Ability to function well in a fast-paced environment

· Ability to maintain extreme professionalism and confidentiality in all situations

EDUCATION/EXPERIENCE REQUIREMENTS****:

· Bachelor’s Degree or equivalent experience

We are partnering with a Federal Institution in Washington, DC focused on Peace and Conflict Resolution Internationally. This is a temporary to hire opportunity. At least 4 days/week in the office in downtown location near the National Mall. Must be fully vaccinated against Covid and United States Citizenship is required.

The Human Resources (HR) Staffing Specialist provides support directly to the Sr. Talent Acquisition Manager and the Human Resources Operations team daily, and assists the department overall with workflow, processing, logistics coordination, and organizational functions. Departmental duties may include recruitment, contractor management, and HR operations. 

Recruitment/Staffing:

• Assists with the recruitment, screening and hiring of open positions as assigned (e.g. Administrative Assistant).
• Provide support to recruitment and interview process and logistics coordination.
• Enter requisitions into the HRIS system (UKG) as needed.
• Ensure requisitions in recruiting system are up to date and/or close requisitions with hired candidates.

Human Resources Operations:

• Provides administrative support to the Office of Human Resources.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

On-boarding:

• Assist in New Hire Orientations 

Contractor Management:

• Oversee and track all contractor staff within the Institute.

Qualifications

• Associate degree preferably in Human Resources or a combination of education, certifications and equivalent work experience required.
• 2 to 3 years of experience in Human Resources required.
• Experience in recruitment support and HR Operations required. 
• High level of professional decorum, discretion, and confidentiality.

We are partnering with our client, an association for community colleges to find them a Digital Media and Communications Specialist.

We are seeking an ambitious, Digital Media and Communications Specialist who is a self starter, to advance the association’s goals and objectives. This individual will report to the Director of Strategic Communications and will be responsible for creating and managing a variety of digital media, including short videos, podcast episodes, social media posts, website content and electronic member communications.

Main Responsibilities:

• Create and edit video and audio content; familiarity with Adobe Premiere Pro and Audition or similar software preferred
• Manage social media platforms including but not limited to Twitter, LinkedIn, Facebook, Instagram and TikTok
• Manage graphic design, media relations, copy edit and proofread, write content for the website and other communications; familiarity with Adobe Photoshop & Illustrator and Canva software desired
• Compile a weekly electronic newsletter summarizing newsworthy information and distributing to community college board members and staff
• Manage and post content to websites in coordination with staff across departments; Drupal or similar CMS familiarity preferred; some experience with html and other coding and with Google Analytics desired
• Develop media and affiliate relations under the guidance of the Director of Strategic Communications; compiling and maintaining press list
• Manage mobile app used for two annual national conferences, including inputting and updating data as needed and providing technical assistance to users onsite when necessary
• Draft conference general session scripts and serving as point person onsite for updating scripts and rehearsing with speakers when necessary
• Assist in “quality control” of written and A/V content through demonstrated strong editing and proofreading skills
• Maintain inventory of A/V and other tech equipment; recommending technology upgrades as needed
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree required; 2 – 5 years of related work experience and project management
• A strong working knowledge of software described above (or similar)
• Ability to travel as needed to member events—one week out of town per year and one

dedicated week in Washington, D.C.

• Must be fully vaccinated against COVID-19

This is a primarily onsite position with a minimum of four days per five-day work week in the Washington, D.C. office; one telework day per week is optional.