PRIMARY PURPOSE OF THE POSITION: 

Providing administrative support to the department for various sectors, committees and issues as assigned. The Coordinator manages preparation and clearance of outgoing correspondence to members and policymakers on a portfolio of assigned issues.

ESSENTIAL JOB FUNCTIONS:

Government and Industry Affairs

• Maintain and track budget codes for assigned sectors and issues; process invoices and check requests; send monthly financial reports; and communicate status as needed
• Help manage and monitor departmental budget planning and implementation
• Maintain committee distribution lists; distribute letters, meeting notices, and other memos
• Draft, proof-read, and edit cover letters and documents for the department
• Draft agendas, minutes, slides and memos for Sector meetings as assigned
• Maintain department-wide filing system in conformance with the Association's record retention policy 
• Conduct research and participate in special projects approved by supervisor Manage the clearance process for outgoing documents that require staff or legal review
• Answer and accurately direct incoming calls from members, Members of Congress and Congressional staff, and other outside parties

Meeting Coordination

• Serve as the primary coordinator for meeting preparation, research, and administrative support for Printing and Writing; Tissue; Pulp; Specialty/Smaller Enterprise Council (SSEC); and other internal teams and member working groups as assigned

• Coordinate internal and external meetings. Responsibilities include:

• Coordinating agendas

• Preparing meeting books

• Assisting with meeting material preparation and distribution

• Preparing and sending approved meeting invites and memos

• Preparing numbers and equipment for conference calls and webinars

• Setting up materials and equipment in conference rooms

• Draft text and create graphics for presentations

• Prepare meeting notes, minutes and action items, and document member meeting and call attendance

• Serve as a back-up for meeting preparation and administrative functions for other government and industry affairs committees and groups as needed

• Assist in execution of large meetings such as federal and state advocacy days

Membership Support

• Record membership developments in CRM
• Assist with preparation of material (briefing packets & slide decks )  for VP/Sector Execs & CEO for member visits and new member overviews
• Draft sector specific membership correspondence
• Provide support as needed for overall membership efforts 

QUALIFICATIONS/SKILLS/KNOWLEDGE:

• Excellent communication skills in writing, editing and public presentation
• Strong organizational and project management skills to effectively balance competing priorities in a fast-paced environment
• Strong administrative skills (typing, file organization, copying, etc.)
• Proficient in mathematical skills for day-to-day business calculations
• Strong critical thinking, analytical and research skills
• Ability to produce high quality work within tight deadlines
• Excellent interpersonal skills; ability to maintain positive rapport with co-workers
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Ability to occasionally travel to different locations in the US

EDUCATION/EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in a relevant area of study preferred
• Two or more years of relevant work experience
• Experience working in an association preferred

Equal Employment Opportunity Employer

The Choice Inc. is a boutique agency that specializes in recruitment for nonprofit organization and associations.

We currently managing an exciting search for a public health education coordinator. This individual will help support informational exhibitions, scholarship programs, and continuing education.

This position is temporary to hire.

These role will involve programming support for health care professionals including social workers, dietitians, technicians, doctors, and nurses.

Job Duties:

• Creation of continuing education materials
• Assisting with accreditation renewals
• Representing organization at local and national exhibitions
• Coordination support for fellowship program
• Coordination for scholarship program

Qualifications:

• Completed Bachelor's degree
• At least 1-2 years of experience of related experience. Previous experience in a health nonprofit a large plus
• Access to reliable transportation/valid drivers license
• Strong writing skills

The office is located in Rockville, MD. Both parking and Metro are accessible. Standard Monday-Friday work schedule with occasional off site travel.

The Choice Inc, a women-owned boutique firm that specializes in staffing non-profit organizations in DC. Our clients include many of the most sought-after employers in the city.

We have an immediate need for an entry-level Junior Recruiter that can jump in right away and assist. For the right person there may be an opportunity to become permanent. We are looking for a self-starter, who can work quickly and stay on top of our ever-changing priorities.

We are collaborative and supportive team that works hard but, also has fun and even have an office dog, a lab named, Louie.

Requirements: 

Bachelor's degree

1 year of office or internship experience

No recruiting experience needed, just an interest in learning and working for a small business

Please send your resume with a cover letter.

Equal Opportunity Employer

A trade association in downtown, DC has an immediate opening for a Senior Administrative Coordinator for the Government and Industry Affairs.

The Senior Coordinator will provide administrative and logistical support for the VP of Government Affairs and the Senior Advisor for Strategic Initiatives and Membership by serving as the lead coordinator for the organization's membership recruitment and retention efforts. This person will also serve as the primary coordinator for 2 major meetings.

The Choice Inc. is engaged in a highly exciting search for a professional to assist the launch and opening efforts of a new national memorial

We are seeking candidates with a background in preservation, museum studies, anthropology, or related field.

This individual will provide critical support leading up to the opening in November 2020.

The assistant will assist in key areas including:

• Inquiry management
• Special events support
• Donor outreach
• Correspondence management and communications, as needed

The position will start around the beginning of March. It will be part-time to start and full-time hours closer to the launch.

The work will be performed on site in downtown DC. The office is located near Constitution Avenue.

Preferred Qualifications:

• Associates degree preferred. Bachelor’s degree or higher preferred
• Previous events/logistics support preferred
• Previous museum experience a plus
• Polished writing skills
• Strong computer skills
• Previous donor relations experience a plus

If selected, the position will be contracted through The Choice Inc.

We are currently seeking a long term temporary Development and Operations Coordinator for a research conservancy located in Georgetown.  This position would be a great fit for anyone who is interested in conservancy or history. For the right candidate this position could become permanent.

Job duties include but are not limited to:

•    Utilizing Salesforce to input data from donations and donors

•    Reaching out to donors

•    Assisting with planning and implementing fundraising events

•    Other administrative tasks

Qualifications:

•    Previous experience using Salesforce database

•    Experience in donor relations

•    An associate degree or higher

•    1-2 years of relevant experience

•    Great attention to detail

•    Strong Microsoft Office skills

The office is located in Georgetown, and they are a small team so the person in the position needs to be flexible, be able to be able to jump right in and able to wear lots of different hats.

Equal Opportunity Employer

The Choice Inc. is a boutique, women-owned recruiting agency that focuses on placements for Washington DC-based nonprofits and associations.

We are currently managing a direct hire search for one of our association clients. The organization is located in downtown-DC, close to Metro Center/Gallery Place. This position is an immediate opening.

The Accounting and Operations Manager will report directly to senior leadership and oversee critical functions including:

Operations:

• contracts administration
• insurance audit and managing policies
• project support for senior leadership
• maintain project deadlines

Accounting:

• Overseeing A/R and A/P
• Budget preparation
• Grant monitoring
• Overseeing audits
• Financial planning for fiscal year

Qualifications:

• Bachelor's degree in accounting, business management, finance, or related field. 
• At least three years of relevant experience
• Knowledge of GAAP
• Experience using Microsoft Dynamics (Solomon) preferred

The salary for this position is $65,000.

Posting for website to attract part-time candidates.