Our client are looking for support for their Meetings, Conferences and Education Technology team to help them prepare for their upcoming annual session in March. 

The individual can work virtually in December but they will return to the office in January. The candidate should be available to come to their centrally located office on Wednesdays and possibly other days in the week.  

They should also be available to travel to Philadelphia for the annual session in March 19-22.

The schedule is FT (35 hours a week, 9am to 5pm, with 1-hour of unpaid lunch).

Timeline: Start immediately and assignment will end March 31.

Experience: 2-5 years of administrative experience and advanced proficiency for Word, PPT and Excel. 

Meetings/conference experience is preferred but not required.

Responsibilities:

• Uploading Annual Session presenter materials for attendee access (approximately 93 – 100 sessions).
• Supporting speaker management work (reminder calls/emails).
• Support MCET team with coordinating support for member forums and business meetings.
• Conference schedule updates.
• Responding member/speaker questions.
• General administrative, logistics, and research support.

We are seeking 4 Communication Coordinators to assist a Washington, DC school with written communication to families about Covid related cases, potential exposure and school closures. 

Schedule:

Sunday-Thursday (2 Employees)

Monday-Friday (2 Employees)

This is a full-time and remote opportunity through September 2022. Employees will be required to work on their own computers for the duration of the assignment.

Qualifications

• 1-2 years of Customer Service Experience

• Strong communication and writing skills

• Excellent attention to detail

• Bi-lingual Spanish-speaking skills are a big plus!

We are an Equal Opportunity Employer.

We are seeking a Special Assistant to the Senior Vice President of Government and Public Affairs. This role is with a higher education and policy organization in Washington, DC. It will start remotely but return to their Dupont Circle office in January 2022 for a hybrid work schedule.

Length of Assignment: Estimated January 2022; however subject to extension and potential permanent placement (although not guaranteed) 

 Primary Job Responsibilities: 

• Provide executive support to the Senior Vice President and administrative services to the Government Relations staff. 

• Provide assistance to supervisor with implementing plans for the operational infrastructure of systems, processes, and personnel. 

• Work in cooperation with the administrative team to ensure continuous telephone and office coverage. 

Required Skills: 

• College degree or equivalent 

• Two to five years of relevant, on the job, experience or advanced training or experience. 

• An advanced degree may be substituted for some work experience. 

Preferred Skills: 

• Skilled in resourcefulness with a professional, solutions-oriented approach.

• Experience working in a deadline-driven environment. 

• Must be detail-oriented. 

• Ability to multitask and stay on track. 

• Ability to prioritize and make good business decisions. 

• Experienced in project management. 

• Skilled in the use of Microsoft Office, including Word, Excel, and PowerPoint. 

• Adept in technology 

• Excellent ability to communicate clearly and effectively through both verbal and written communiques.

**PRIMARY PURPOSE OF THE POSITION**:                                                           

The Coordinator, Industry Affairs is responsible for providing administrative support to the department for various sectors, committees and issues as assigned. The Coordinator manages the majority of meeting preparations for the department including material preparation and venue logistics.

**ESSENTIAL JOB FUNCTIONS**:

Industry Affairs

• Provide administrative and substantive support to the department, including ordering supplies, reviewing and drafting correspondence, emails and memos, handling mail, copying and scanning 

• Maintain committee distribution lists; distribute letters, meeting notices, and memos
• Draft, proof-read, and edit cover letters and documents for the department
• Maintain department-wide filing system in conformance with the Association's record retention policy 
• Manage the clearance process for outgoing documents requiring staff or legal review
•  Answer and accurately direct incoming calls from association members and outside parties
• Coordinate member and sector developments with Communications team for potential social media and website updates
• Understand member participation and interests; maintain and update committee distribution lists as appropriate (for mailing letters, e-mail notices, etc.)
• Conduct research and participate in special projects as approved by supervisor

Meeting Coordination

• Schedule and coordinate meetings hosted or attended by Industry Affairs staff

• Oversee project management for assigned internal and external meetings for Industry Affairs. Responsibilities include the following:

• Coordinate agendas
• Prepare meeting books
• Assist with meeting material preparation and distribution
• Prepare and send approved meeting invites, memos and associated links
• Manage the staff and legal review process for outgoing documents
• Prepare numbers and equipment for conference calls and webinars
• Set up materials and equipment in conference rooms
• Draft text and create graphics for PowerPoint presentations
• Prepare meeting minutes, notes and action items

Membership Support

• Record membership developments in AMS

• Assist with preparation of material (briefing packets & slide decks ) for VP/Sector Execs & CEO for member visits and new member overviews

• Provide support as needed for overall membership efforts 

**QUALIFICATIONS/SKILLS/KNOWLEDGE**:

• Excellent communication skills in writing, editing and public presentation

• Strong organizational and project management skills to effectively balance competing priorities in a fast-paced environment

• Strong administrative skills (typing, file organization, copying, etc.)

• Proficient in mathematical skills for day-to-day business calculations

• Strong critical thinking, analytical and research skills

• Ability to produce high quality work within tight deadlines

• Excellent interpersonal skills; ability to maintain positive rapport with co-workers

• Proficiency with Microsoft Word, Excel, and PowerPoint

• Ability to occasionally travel to different locations in the U.S.

• Ability to occasionally work outside of regular business hours/days

•  Interest in business, manufacturing, and sustainability issues

**EDUCATION/EXPERIENCE REQUIREMENTS**:

• Bachelor’s degree in a relevant area of study (political science, marketing, business administration or communications) preferred

• Two or more years of relevant office work experience

• Experience working in an association preferred

We are seeking candidates with strong donor database skills for our wonderful nonprofit client!

This organization provides critical financial support and resources to individuals who have been diagnosed with kidney disease and in need of treatment options.

The Coordinator supports the organization with a wide range of critical donor data-related functions including recording gifts, running reports and queries, acknowledging gifts, and research

This is an incredible opportunity for someone with previous experience in nonprofit development field, looking to further their career and grow in development or data analytics. We are specifically looking for individuals with previous work experience using a donor database- particularly Raiser's Edge or a similar database, such as Salesforce, Salsa, Donor Perfect etc.

Main job duties will include:

· Processing gifts in Raiser’s Edge

· Processing daily imports from lockbox vendor and third-party peer-to-peer fundraising

platform via the Omatic import tool in Raiser’s Edge

· Data hygiene

· Producing gift receipts

· Proactively responding to and resolving issues with constituent requests submitted by mail, phone, email, or other communications within organizationally established time frames

· Providing ongoing support of the monthly reconciliation process by ensuring all data is up to date and providing reports in adherence with departmental deadlines

· Recommending adjustments and process improvements based on daily interactions

Desired Qualifications

· Associate’s degree or higher

· 1 – 2 years of relevant experience. Internships are ok

· Knowledge of Raiser’s Edge NXT is preferred or a similar donor database is required

· Strong attention to detail

· Strong Microsoft Office skills

· Self-Starter and reliability is imperative in this remote environment

The work hours are Monday – Thursday – 8:30 am to 5 pm, with ½ hour paid lunch and Friday – 8:30 am to 2:30 pm, with ½ hour paid lunch. When the office returns to “in the office” work, Friday hours will be 9 am to 3 pm, with ½ hour paid lunch.

The office is accessible to red line Metro and also offers parking. All work is currently being conducted virtually due to COVID-19 but a part-time/hybrid return to the office should be expected in the new year.

The Choice Inc is partnering with a policy resolution group to source an Associate Director of Development. This is a direct hire opportunity.

The ideal candidate will have a mix of grassroots, major donor, and institutional fundraising experience and will be passionate about policy resolution and eager to make an impact on the organization. This position will report to the Chief Development Officer and will supervise a Senior Associate on the Development Team.

Responsibilities:

• Individual Donor Pipeline
• Campaign Management
• Event Planning
• Other administrative and database projects as assigned.

Qualifications

• Bachelor’s Degree
• 5-7 years’ experience in nonprofit fundraising.

This is a fully remote opportunity, but we are looking for candidates local to Washington, DC or San Francisco, as that is where most of the employees reside. There maybe an opportunity for in person collaboration at times.

Equal Opportunity Employer

Our client, a trade association, is seeking a direct-hire Meetings Associate. 

This candidate is going to coordinate and execute the tasks necessary to support assigned meetings and events. They will work closely with the Sr. Meeting Planner & Meeting Director to understand the requirements of the meetings, as well as the projects and tasks necessary to conduct successful meetings. The Meeting Associate reports to the Meeting Director.

Duties: 

The Meeting Associate performs the following duties:

• Assists the Director, Meetings with the planning, coordination, and execution of logistics and details necessary to support the Annual Conference, Administrators Conference, Legal Symposium, Board Meetings, and other meetings as assigned.

• Processes meeting registrations and generates reports; drafts meeting communications regarding registration for assigned meetings; tracks all registration correspondence; follows up on registration responses via phone and email; assists with rooming and registration cross-check processes; assists with on-site registration at the Annual Conference, Administrators Conference, and Legal Symposium.

• Maintains conference module of the membership database to support assigned meetings (includes setting up new conferences, printing badges, and processing registrations), provides the information necessary to assist in resolving database issues (including submitting requests for assistance to the Membership Database Manager); makes recommendations to Meetings Director for database improvements.

• Coordinates virtual and/or hybrid events using various virtual event platforms (CadmiumCD, GoToMeetings & Zoom).

• Drafts timelines and schedules and executes logistics for onsite meetings of 50 or fewer attendees; adheres to departmental deadlines, procedures, and guidelines; meets with Director on a weekly basis to review current and future tasks; plans and coordinates logistics; and executes the details (e.g., travel, meals, audio-visual).

Qualifications:

• A Bachelor’s Degree and a minimum of two (2) years performing meeting or event coordination duties in an association or similar environment are required. A minimum of five (5) years of directly relevant experience may be substituted for the degree requirement.

• Experience with conference or meeting registration databases is required. Intermediate experience working with Zoom, GoToMeeting, Cadmium or similar virtual event platforms is required. Previous experience with Social Tables, In Design, Adobe, or desktop publishing is preferred.

• Must be proactive in planning and executing events.

• 10-15% travel (local and out of town) required.

We are an Equal Opportunity Employer

We are seeking a mission-focused individual with a customer service mentality for an exciting long-term career opportunity in Bethesda/Rockville, Maryland. We are excited to partner with a well-established health advocacy nonprofit in regards to an upcoming vacancy in their Patient Services department. Do you have a bright and cheery attitude partnered with some call center experience? This role may be perfect for you!

The individual will be responsible for responding to all telephone and email inquiries to the department and must be prepared to provide insight into the existing programs and educational content that the organization produces and supports. Expected duties in the role will include:

Answer Patient Service and helpline queue call throughout the day professionally and efficiently responding to all incoming calls to call center and email queues within one business day of receipt. Following up with all inquiries in a timely fashion, researching and resolving all issues and inquiries. Informing customers about services available and assessing customer needs. Performs other related tasks as assigned

Required Qualifications:

• At least 1-2 years of applicable call center and/or administrative support experience. Nonprofit or association experience is highly preferred. Interest in health advocacy a must!
• Superior data entry skills 
• Complete proficiency in Microsoft Office suite.

We are an Equal Opportunity Employer

Our client, a higher education nonprofit organization in DC, is seeking a temporary Marketing Specialist to cover for an employee on maternity leave. This position will start ASAP and end on April 1st 2022. The position will begin remotely but starting in January this person will be required to go into the office a few days per week. Covid-19 vaccination is required. 

Job Responsibilities:

• Interact with internal clients to understand their needs and suggest enhancements to their products or service. 

• Draft marketing plan matching primary audience with the proper variety of marketing channels to achieve goals. 

• Draft emails, edit webpages, draft social media copy for the biggest ROI. 

• Test channels and audiences for best results, report back to clients and adjust marketing plan as necessary. 

• Other duties as assigned, including assisting with data cleanup efforts.

Required Skills:

• BS or BA in business, marketing, communications, or related field

• Strong relationship management and rapport-building skills to include the ability to work with all levels of internal stakeholders

• Ability to develop and implement targeted marketing campaigns and promotions to support programs, services, and membership

• Ability to develop email campaigns, including testing and segmentation strategy

• Ability to develop copy for product positioning, website, and campaign assets

• Experience with a CRM or AMS platform, and an email marketing platform

• Experience with social media marketing

Desired Skills:

• Experience with Microsoft Dynamics 365 CRM and/or ClickDimensions

• Experience with Adobe Photoshop

• Higher Education marketing background

• Ability to troubleshoot technical issues

• Experience with a social media marketing platform such as Hootsuite 

We are an Equal Opportunity Employer

The Choice Inc is excited to partner with an Association focused on advocating for disability accommodations in higher education. This is a DIRECT HIRE opportunity! They are currently working remotely, but planning on returning to their newly renovated office in Silver Spring Maryland in 2022. Candidates with disabilities or have experience/personal connection to people with disabilities are encouraged to apply.

This person will serve as the official public representative of the Office of the Executive Director and will work closely with external parties to manage invitations and appearances. Engages directly with a variety of diverse stakeholders within the network and external partners, event coordinators, venues, and vendors.

Responsibilities:

• Work with Executive Director to plan and coordinate travel, travel itineraries, travel logistics, and meeting/event coordination support.
• Building logistics folders with details, schedules and receipts for travel.
• Manage calendar including approved/decline/coordinate various meetings.
• Drafting, writing and editing memos and other correspondence.
• Assisting with PowerPoint preparation and talking points for meetings and event/panel presentations.
• Screening calls, taking messages, and responding promptly to electronic and mail correspondence.
• Communicating as necessary with Senior and other staff who are seeking time with the Executive Director or to schedule activities and meetings that will include the Executive Director.
• Attending meetings and events with the ED to broker relationships and help build strategic partnerships with organizational allies, funders, elected and appointed officials, and other constituencies as needed.

Requirements:

• 3 + years providing administrative support to management in a non-profit or similar environment.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures.
• Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

We are an Equal Opportunity Employer