Our client has an immediate need for a Senior Contract and Grants Specialist. This is a temporary to hire opportunity. The position will start remotely, but we are seeking candidates with the flexibility to go to the office, when they return. The office is in downtown DC.

The Specialist will provide financial and budget support to both federal and nonprofit programs. Additionally, the Specialist will provide support for payroll and accounting, as needed.

Job Duties include:

·        Award Management

·        Budgeting and Accounting: Coordinate and assist program managers in preparing annual budgets and plans; assist in developing budget assumptions and narratives for all federal and private foundation program budgets; assist federal program managers with grant and contract proposals; Assist with monthly meetings to review actual to budget performances for grant programs and ensure that appropriate follow-up actions are completed; Perform monthly/quarterly account reconciliations as assigned.

·        Cost Allocation

·        Payroll Management

·        Accounting: Assist with internal audit functions

Qualifications:

·        Bachelor’s degree in accounting or business administration (or equivalent experience) required. A more advanced degree may substitute for years of experience.

·        A minimum of 5 years of relevant experience.

·        Knowledge of the Federal Acquisition Regulation.

·        Knowledge of grants and reporting

·        Strong working knowledge of Uniform Guidance (OMB Super Circular 200)

·        Microsoft GP knowledge and Ultimate Payroll system is a plus

• Direct month-end financial processes
• Report the current and forecasted financial position; conduct quarterly reviews of forecast with division to review revenue/expense/capital projections and help develop strategies for revenue and expense improvements
• Annual budget preparation and budget justifications
• Provide analytical assistance on special business line specific projects such as profitability analyses for new/existing initiatives, financial modeling, cost management and other critical corporate initiatives
• Direct/ coordinate other corporate financial reporting efforts including monthly/ quarterly financial performance reports, major contract status tracking/ reporting, sales pipeline reporting, balance scorecard metrics and strategic initiative implementation
• Understand and communicate accounting and financial policies, procedures and processes to the division; direct/ coordinate division personnel to ensure proper corporate accounting practice are followed

• Bachelor's degree in Finance or Accounting required. MBA and/ or CPA is a plus. At least 5+ years in accounting or financial experience. Experience in a large not-for-profit or healthcare industry is a plus.
• Skilled in financial management (budget, forecasting, expense management, financial modeling/ analysis)
• This is a Finance position that reports indirectly to the division executives; incumbent must be comfortable working in matrix management situation

Equal Opportunity Employer

The Choice Inc. is a boutique agency that specializes in recruitment for nonprofit organization and associations.

We are currently seeking a full time coordinator for one of our association clients. This is a direct hire search.

The Coordinator supports higher education program accreditation. The organization is focused specifically in health education.

Job Duties:

• Responding and managing program inquiries
• Preparing committee materials
• Maintaining program records
• Preparation of program materials
• General administrative support for the team

Preferred Qualfications:

• Completed Bachelor's degree
• 2 years of relevant professional experience
• Previous association experience is helpful. Knowledge of program accreditation also helpful.

Equal Opportunity Employer

Our client, a health higher education non-profit, seeks a full-time operations coordinator to provide customer service and data management support to programs and governing board, volunteers, and staff in support of national accreditation process for baccalaureate and graduate programs. 

Responsibilities:

·         Manage databases

·         Serve as a liaison to technology vendors.

·         Prepare materials and logistics for meetings

·         Prepare communications for dissemination to the public and various organizations.

·         Provide data to internal teams by designing and running queries and reports as needed for all databases utilized, including those in Microsoft Access and online.

·         Assist in managing financials related to the accreditation process (preparing invoices, tracking receivables, reconciliations, and budget process).

Requirements and Qualifications:

·         Must be detail oriented with strong communication, organizational, and analytical skills; and able to communicate effectively with constituents and colleagues.

·         Must be able to manage simultaneous tasks and prioritize competing deadlines.

·         Bachelor’s degree, two years of professional experience and proficiency with Microsoft Office (including strong Access skills) and online database tools required.

·         Knowledge of accreditation and basic invoicing processes preferred.

·         Knowledge of health professions, higher education and/or nonprofit organizations recommended.

This is a direct hire opportunity, target salary $48k-$50k plus excellent benefits

Equal Opportunity Employer

Our client, a higher education association has an immediate, direct hire assistant opening in their Government Affairs and Policy department. 

Primary Responsibilities

• Drafting correspondence, scheduling and creating meeting agendas and reports; arranging conference calls; taking minutes, assisting with events and high-profile meetings. 

• Assists in drafting articles, and other written items as assigned. Assists in preparing advocacy materials, including, but not limited to, appropriations charts and fact sheets.

• Manages and oversees the collection of data such as dashboards, brochures, other one-pagers, and disseminates appropriate periodic reports.  Manages electronic database and assists with social media accounts.

Requirements and Qualifications

• Qualified applicants will have a bachelor’s degree with at least 1 year of experience in similar position; nonprofit background is preferred. 

• Candidates must be highly organized, detail oriented, flexible and collaborative, and have good interpersonal skills.  Excellent ability to communicate effectively verbally and in writing.  Strong customer service focus.

• Additional qualifications include strong problem-solving and self-starter skills, time management and ability to be trusted with confidential information.

Equal Opportunity Employer 

A small environmental foundation located in Annapolis, Maryland is seeking an Executive Operations Assistant to support their team during a 4 month period this fall. This is maternity leave coverage slated to start October 5^th and run through March of 2021. Apply now for consideration, candidate selection will be completed by end of July 2020.

The Executive Assistant will be responsible for a wide range of administrative responsibilities, grants, and technical support.

Administrative/Operations

• Provide on-demand administrative support
• Manage travel, calendars, and email response/organization support (as needed) for 2 Program Directors
• Compile monthly expenses and submit reports
• Update and track work plans
• Organize weekly staff meetings
• Maintain annual events calendar
• Track news of interest to the foundation
• Office management
• Point of contact for technical issues for the office

Grants Management

• Prepare materials associated with the monthly grant review process
• Communicate with grantees to clarify issues or questions on grant materials submitted
• Process approved grants, to include editing and distribution of grant agreements, reporting guidelines, award letters, and all other associated steps of the monthly grant cycle
• Assure monthly grants calendar is on track
• Monitor timely submission of grantee proposals, reports, and acknowledgement letters
• Oversee and process event sponsorships for office
• Manage and process employer matching gift grants
• Distribute new program and grantee announcements using Salesforce
• Add contacts, update records, and general data entry

Requirements Background/experience

 • Bachelor’s degree preferred

 • Three or more years of experience in an administrative support role for an executive within a dynamic organization, preferably one that interacts with many external partners/customers

Technical Skills (preferred)

• Able to function well in a paperless environment
• Mac/iPad/iPhone/iOS and PC fluency
• Strong experience and comfort learning and using a wide variety of software including, as examples:  Salesforce or other database/CRM software
• MS Office Suite, with emphasis on Outlook
• Zoom or other video conferencing tools
• Adobe Acrobat Pro
• Concur or other travel & expense software
• SmartSheet or other project management/idea development software
• Evernote