Our client, a federal agency has an immediate opening for an Executive Assistant to join The Office of General Counsel and staff to assist with a variety of administrative, financial and research functions, maintaining strict confidentiality regarding the work of the office, and being consistently courteous in internal and external interactions. In addition, the contract employee will carry out special assignments including confidential projects for the General Counsel. 

HOURS OF WORK:

The temporary contract personnel performing services under this statement of work is remote and shall sign-in and sign-out in a log maintained by The Office of General Counsel (the office where the work under the task orders will be performed). The tour of duty will consist of the following:

Tour of duty is from 8:30am to 5:00pm with 30 minutes for lunch for 10 days in a two-week period (no weekend duty);

REQUIREMENTS

3+ years’ executive administrative experience; or equivalent combination of education and experience, Bachelor's degree a plus.

Experience supporting multiple members of senior management is preferable.

Excellent verbal communication skills with the ability to connect and communicate effectively, in English, with a diverse range of internal associates and external business partners and the media.

Selected employee must have completed back-round check.

Equal Opportunity Employer

Our client, a DC-based nonprofit policy and funding organization, is looking for a temporary-to-hire executive staff assistant to directly support their Chief Executive Officer. 

Job Duties:

• Coordinate travel and meetings for the CEO by developing itineraries and agendas, booking transportation, arranging lodging, arranging meeting accommodations, and arranging catering. 

• Provide general support for governance-related activities. 

• Manage and maintain the CEO’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel. 

• Review and prioritize written communication directed to the CEO. 

• Prepare incoming and outgoing correspondence for the CEO; assist in answering and delegating matters for response follow-up, and/or directing to the CEO as appropriate. 

• Prepare meeting agendas, materials, reports, meeting minutes, and presentations for both internal and external meetings. 

• Process expense reports for the CEO. 

• Maintain contact lists and various databases. 

• Maintain executive office files. 

Requirements:

• Bachelor’s degree and 5 years of experience of providing support to an executive.

• Ability to travel up to 5% of the time.

Equal Opportunity Employer

Our client, a non-profit located in Capital Heights, Maryland has an immediate opening for a Part-Time Financial Grants Manager. This is a wonderful organization whose mission is to help, empower, educate and train as well as serve as an advocate for low-income individuals and families in our community.

The organization recently received a large grant for the year and they are seeking a Part-Time Quickbooks expert to assist them manage the budget and track the necessary items for reporting.
In addition to Quickbooks, candidates must be very strong with Excel.

The details:

Schedule: Monday- Wednesday-Friday 8:30 am to 12:30 PM

Job must be performed onsite at the organization’s headquarters in Capital Heights. Parking is available for free on-site. The organization is following CDC guidelines and is taking precautions
very seriously to ensure the safety and health of the 7 employees that report to the building daily. They are providing PPE, cleaning and performing testing regularly.

Equal Opportunity Employer

Our client, a public health and education-focused association is seeking a full-time program administrative assistant. **This is a direct hire position. **This individual needs strong administrative skills and at least one year of previous non-profit/office administration experience. This position will provide critical support to key program leaders.

Job Duties:

·Provide key administrative support to department leadership

·Database management and correspondence related to program initiatives and activities 

·Schedule meetings and calendar management

·Coordinate actives for the department including primary contact for all conference related questions, planning committee meetings, abstract processes, speaker communications, coordination of continuing education application, and conference onsite logistics (catering, AV, registration, exhibits, poster sessions)

Qualifications

·Completed Bachelor’s degree

·At least 1 year of experience in similar, related position; nonprofit background is preferred. 

·Highly organized, detail oriented, flexible and collaborative, and have good interpersonal skills. Excellent ability to communicate effectively verbally and in writing. Strong customer service focus.

·Strong problem-solving and self-starter skills, time management and ability to be trusted with confidential information.

This position will start remotely due to COVID-19.

Our client, a health non-profit located in downtown Washington DC, is looking for a Data Assistant. This person needs strong administrative skills and 1 year of previous non-profit experience.

Primary Responsibilities

• Assists with the execution and analysis of a national survey effort including survey preparation, data collection, and data analysis. 

• Assists with testing of online survey sites, data downloads, creation and editing of reports and data visualization, and analysis and generation of customized data reports.

• In addition, provides back up support for in-house IT services

Requirements and Qualifications

• Qualified applicants will have a bachelor’s degree with at least 1 year of experience in similar position; nonprofit background is preferred. 

• Candidate must have experience using PowerPoint, Excel and SPSS.

• Exceptional organizational and attention to detail required, as well as strong written and verbal communication skills.

Our client has an immediate need for a Grants and Accounting Specialist. This is a temporary to hire opportunity. The position will start remotely, but we are seeking candidates with the flexibility to go to the office, when they return. The office is in downtown DC.

The Specialist will provide financial and budget support to both federal and nonprofit programs. Additionally, the Specialist will provide support for payroll and accounting, as needed.

Job Duties include:

·        Award Management

·        Budgeting and Accounting: Coordinate and assist program managers in preparing annual budgets and plans; assist in developing budget assumptions and narratives for all federal and private foundation program budgets; assist federal program managers with grant and contract proposals; Assist with monthly meetings to review actual to budget performances for grant programs and ensure that appropriate follow-up actions are completed; Perform monthly/quarterly account reconciliations as assigned.

·        Cost Allocation

·        Payroll Management

·        Accounting: Assist with internal audit functions

Qualifications:

·        Bachelor’s degree in accounting or business administration (or equivalent experience) required. A more advanced degree may substitute for years of experience.

·        A minimum of 5 years of relevant experience.

·        Knowledge of the Federal Acquisition Regulation.

·        Knowledge of grants and reporting

·        Strong working knowledge of Uniform Guidance (OMB Super Circular 200)

·        Microsoft GP knowledge and Ultimate Payroll system is a plus

• Direct month-end financial processes
• Report the current and forecasted financial position; conduct quarterly reviews of forecast with division to review revenue/expense/capital projections and help develop strategies for revenue and expense improvements
• Annual budget preparation and budget justifications
• Provide analytical assistance on special business line specific projects such as profitability analyses for new/existing initiatives, financial modeling, cost management and other critical corporate initiatives
• Direct/ coordinate other corporate financial reporting efforts including monthly/ quarterly financial performance reports, major contract status tracking/ reporting, sales pipeline reporting, balance scorecard metrics and strategic initiative implementation
• Understand and communicate accounting and financial policies, procedures and processes to the division; direct/ coordinate division personnel to ensure proper corporate accounting practice are followed

• Bachelor's degree in Finance or Accounting required. MBA and/ or CPA is a plus. At least 5+ years in accounting or financial experience. Experience in a large not-for-profit or healthcare industry is a plus.
• Skilled in financial management (budget, forecasting, expense management, financial modeling/ analysis)
• This is a Finance position that reports indirectly to the division executives; incumbent must be comfortable working in matrix management situation

Equal Opportunity Employer

A small environmental foundation located in Annapolis, Maryland is seeking an Executive Operations Assistant to support their team during a 4 month period this fall. This is maternity leave coverage slated to start October 5^th and run through March of 2021. Apply now for consideration, candidate selection will be completed by end of July 2020.

The Executive Assistant will be responsible for a wide range of administrative responsibilities, grants, and technical support.

Administrative/Operations

• Provide on-demand administrative support
• Manage travel, calendars, and email response/organization support (as needed) for 2 Program Directors
• Compile monthly expenses and submit reports
• Update and track work plans
• Organize weekly staff meetings
• Maintain annual events calendar
• Track news of interest to the foundation
• Office management
• Point of contact for technical issues for the office

Grants Management

• Prepare materials associated with the monthly grant review process
• Communicate with grantees to clarify issues or questions on grant materials submitted
• Process approved grants, to include editing and distribution of grant agreements, reporting guidelines, award letters, and all other associated steps of the monthly grant cycle
• Assure monthly grants calendar is on track
• Monitor timely submission of grantee proposals, reports, and acknowledgement letters
• Oversee and process event sponsorships for office
• Manage and process employer matching gift grants
• Distribute new program and grantee announcements using Salesforce
• Add contacts, update records, and general data entry

Requirements Background/experience

 • Bachelor’s degree preferred

 • Three or more years of experience in an administrative support role for an executive within a dynamic organization, preferably one that interacts with many external partners/customers

Technical Skills (preferred)

• Able to function well in a paperless environment
• Mac/iPad/iPhone/iOS and PC fluency
• Strong experience and comfort learning and using a wide variety of software including, as examples:  Salesforce or other database/CRM software
• MS Office Suite, with emphasis on Outlook
• Zoom or other video conferencing tools
• Adobe Acrobat Pro
• Concur or other travel & expense software
• SmartSheet or other project management/idea development software
• Evernote